Administrative Assistant- VMO Office

Johnson Service Group, Inc.; Irvine (CA); Hybrid; USD 55,000 - 63,000; Full time

Job summary

Johnson Service Group, Inc. is seeking a detail-oriented Administrative Assistant to support the Vendor Management Office in Orange County, CA.

The role involves contract administration, vendor management, reporting, file maintenance, and ongoing VMO projects in a hybrid work setting. The ideal candidate will be highly organized, capable of juggling multiple priorities, and able to work independently to ensure accuracy and timely completion of tasks, with proficiency in Microsoft Office and

Qualifications

• Detail-oriented administrative support experience
• Strong organizational and prioritization skills
• Experience in vendor management or contracts preferred

Responsibilities

• Support contract folder organization and archive management
• Prepare vendor spend reporting and monthly contract reports
• Manage and close contract management tasks and signatures
• Maintain files and assist with COI requests as needed

Skills

Attention to detail

Multi-tasking

Independent work

Communication skills

Tools

Microsoft Office

Excel

PowerPoint

Windows File Explorer

Job description

Johnson Service Group (JSG) is seeking a detail-oriented Administrative Assistant to support our client’s Vendor Management Office (VMO) in Orange County, CA. This role will assist with contract administration, vendor management activities, reporting, file maintenance, and ongoing VMO projects. Hybrid I $40-$46 Per hour

The ideal candidate is highly organized, comfortable managing multiple priorities, and able to work independently to ensure tasks are completed accurately and on time.

Key Responsibilities

Projects & File Management

• Support contract folder organization
• Move terminated agreements to appropriate archive folders
• Assist with Procurement Drive (N:/Drive) cleanup and organization
• Maintain and organize Contract Manager folders
• Support VendorRisk file organization and maintenance
• Update Business Unit (BU) owners and related vendor information
• Assist with Certificate of Insurance (COI) requests and tracking

Reporting & Administrative Support

• Prepare and maintain vendor spend reporting
• Assist with monthly contract and task reporting
• Manage and close Contract Management (CM) tasks
• Ensure completed tasks are properly documented and closed
• Send contracts for signature and track completion
• Provide additional administrative support to the VMO team as needed

Qualifications

• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including intermediate Excel and PowerPoint skills
• Intermediate proficiency with Windows File Explorer and electronic file management
• VendorRisk experience is a plus, but not required
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and manage assignments through completion
• Prior experience supporting vendor management, procurement, contracts, or a related business function preferred

This opportunity is well suited for a Senior Associate-level professional who enjoys keeping projects organized, managing detailed administrative processes, and supporting contract and vendor management activities in a fast-paced corporate environment.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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