Administrative Assistant, Visa Support – On-Site Growth

Akima; Williamsburg (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

LDRM, an Akima company, is seeking an Administrative Assistant to support the Visa Support Services contract at the Kentucky Consular Center in Williamsburg, Kentucky.

You will perform a wide range of administrative duties, manage calendars, prepare documents, and coordinate meetings, requiring strong MS Office skills and clear communication.

This role demands U.S. citizenship, ability to obtain Secret clearance, and a professional work ethic.

Qualifications

• Excellent written and verbal English communication.
• Strong administrative and organizational skills.
• Proficient with MS Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently and as part of a team.
• Typing test of 30 WPM with no errors.
• U.S. Citizenship and ability to obtain Secret clearance.
• High School Diploma required.
• Four years of business administration experience preferred.

Responsibilities

• Performs a wide range of administrative support duties for the Center Operations Manager.
• Creates spreadsheets to track data and analyze results for errors.
• Uses MS Office to prepare letters, reports, and materials from drafts.
• Prepares production and program documents and reports under deadlines.
• Maintains SOPs and work instructions; tracks personnel changes and org charts.
• Maintains master calendar of program events, meetings, travel, and reports.
• Reads and routes mail/email; handles outgoing mail and correspondence.
• Arranges conference calls and meetings, reserving facilities.
• Transcribes and distributes meeting minutes; follows up on issues.
• Performs related duties as assigned.

Skills

English proficiency

Administrative skills

Time management

Interpersonal skills

Independent worker

Customer service

Typing 30 WPM

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

LDRM, an Akima company, is seeking an Administrative Assistant to support the Visa Support Services contract at the Kentucky Consular Center in Williamsburg, Kentucky.

You will perform a wide range of administrative duties, manage calendars, prepare documents, and coordinate meetings, requiring strong MS Office skills and clear communication.

This role demands U.S. citizenship, ability to obtain Secret clearance, and a professional work ethic.