Administrative Assistant

Akima; Williamsburg (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

LDRM, an Akima company, is seeking an Administrative Assistant to support the Visa Support Services contract at the Kentucky Consular Center in Williamsburg, Kentucky.

You will perform a wide range of administrative duties, manage calendars, prepare documents, and coordinate meetings, requiring strong MS Office skills and clear communication.

This role demands U.S. citizenship, ability to obtain Secret clearance, and a professional work ethic.

Qualifications

• Excellent written and verbal English communication.
• Strong administrative and organizational skills.
• Proficient with MS Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently and as part of a team.
• Typing test of 30 WPM with no errors.
• U.S. Citizenship and ability to obtain Secret clearance.
• High School Diploma required.
• Four years of business administration experience preferred.

Responsibilities

• Performs a wide range of administrative support duties for the Center Operations Manager.
• Creates spreadsheets to track data and analyze results for errors.
• Uses MS Office to prepare letters, reports, and materials from drafts.
• Prepares production and program documents and reports under deadlines.
• Maintains SOPs and work instructions; tracks personnel changes and org charts.
• Maintains master calendar of program events, meetings, travel, and reports.
• Reads and routes mail/email; handles outgoing mail and correspondence.
• Arranges conference calls and meetings, reserving facilities.
• Transcribes and distributes meeting minutes; follows up on issues.
• Performs related duties as assigned.

Skills

English proficiency

Administrative skills

Time management

Interpersonal skills

Independent worker

Customer service

Typing 30 WPM

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

LDRM is seeking an Administrative Assistant to support the Visa Support Services (VSS) contract at the Kentucky Consular Center (KCC). Come join our team of outstanding administrative professionals!

Responsibilities

• Performs a wide range of simple to complex administrative support duties in support of the Center Operations Manager as directed.
• Creates spreadsheets to track data and analyze results for errors and works with applicable personnel to resolve errors.
• Uses a computer with Microsoft Office software to create, produce and edit letters, memoranda, reports, or other materials from rough drafts or notes.
• Coordinates, consolidates, reviews for content and logic, and prepares production and program documents and reports, virtually all of which may be deadline driven.
• Develops an understanding of policy, procedures, and guidelines to apply judgement for interpreting content of proposed changes.
• Applies knowledge of the program to assist with the review and updating of SOPs and work instructions, track personnel changes and maintain current organizational charts.
• Develops and maintains master calendar of Program events, meetings, travel, and reports; and identifies inconsistencies.
• Reads and routes incoming mail/email.
• Prepares outgoing mail and correspondence, including email.
• Arranges conference calls, monitors call-in line, assists with security and badging process.
• Coordinates and arrange meetings, including reserving facilities.
• Prepares meeting agendas and coordinate meals and refreshments.
• Meets and greets scheduled visitors and arrange their accommodations.
• Attends meetings to transcribe and distribute minutes, identify issues and track to resolution.
• Performs other related duties as assigned.

Qualifications

• Strong written and verbal command of the English language.
• Strong administrative and organizational skills.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Good interpersonal and communication skills.
• Demonstrates a professional work ethic.
• Ability to work independently and as a member of the team.
• Computer skills required: MS Office Suite skills.
• Ability to work effectively and efficiently in a team environment and relate well to others.
• Ability to show initiative and commitment to the company's goals.
• Ability to readily adapt to changing requirements.
• Strong commitment to performing and producing at the highest level of quality in all functions.
• Ability to manage individual workflow effectively and improve processes when necessary.
• Ability to communicate verbally and in writing clearly and effectively with management, the government, contractors, and colleagues in a professional manner.
• Positive attitude focused on customer satisfaction.
• Must be a U.S. Citizen and able to obtain and maintain a Secret clearance.
• Must successfully complete a comprehensive seven (7) year criminal and credit history background check.
• Demonstrate a professional work ethic.
• Ability to pass a typing test of at least 30 WPM with no errors.
• High School Diploma.

Desired Qualifications

• Four years of business administration experience preferred.

Physical Demands & Work Environment

• Must be able to lift 10 pounds.
• Good interpersonal and professional communication skills.
• Mainly office but may also include all other work environments as required.

At LDRM, honesty and integrity govern our activities. We fulfill our commitments, and we treat everyone with dignity and respect. As an Alaskan Native company, our mission is to improve the quality of life for our shareholders and our people by maximizing economic growth, protecting and enhancing our environment, and by promoting healthy communities with decisions, actions, and behaviors consistent with our core principles.

Any clearance requirements for this position are established by the government contract.

Work Type

On-Site

Company Description

Work Where it Matters

LDRM, a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV, is not just another technical support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At LDRM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, LDRM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, LDRM provides technical, operational, and administrative support services to federal agencies, including Department of State and the U.S. Patent and Trademark Office.

As an LDRM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.