Administrative Assistant - Veterinary Department

The Toledo Zoo and Aquarium; Toledo (OH); On-site; USD 17,000 - 24,000; Part time

Job summary

The Toledo Zoo and Aquarium is seeking a Part-Time Administrative Assistant for the Veterinary Department to handle records management, water quality reports, inventory and invoicing. The role supports budgeting, anesthesia reporting and lab results, reporting to the Director of Animal Health and Nutrition.

It is up to 28 hours per scheduled week and nonexempt under the Fair Labor Standards Act. Applicants must be 21+ with a high school diploma or GED and pass pre-employment screenings.

Qualifications

• High School Diploma or GED equivalent required.
• Must be 21+ years of age or older.
• Experience with records management, office organization.
• Experience with medical records keeping system.
• Experience with ZIMS a plus!
• Pre-employment screenings and background check are required.

Responsibilities

• Provide administrative support to Veterinary Department.
• Manage records, water quality reports, inventory and invoicing.
• Assist with budgeting, anesthesia reporting and lab results.

Skills

Records management

Office organization

Medical records knowledge

Budgeting

Education

High School Diploma or GED

Tools

ZIMS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant - Veterinary Department

1 Attachments

Salary Range: $15.00 To $15.00 Hourly

Administrative Assistant, Veterinary Department (Part- Time)

The Toledo Zoo & Aquarium has been educating, inspiring, and providing enjoyment to our community for over 100 years. Come and be a part of an organization where you can work and have fun at the same time. Our Veterinary department is currently seeking a Part- Time Administrative Assistant who is passionate about learning new things and giving our guests the best possible experience.

This position is responsible for providing administration support and assistance to the Veterinary Department, especially managing records, water quality reports, inventory and invoicing. In addition, they will collaborate with department personnel to assist with budgeting, anesthesia reporting and lab results .

This position reports to the Director of Animal Health and Nutrition , is part- time nonexempt under the Fair Labor Standards Act and requires up to 28 hours per scheduled workweek.

• High School Diploma or GED equivalent required.
• Must be 21+ years of age or older.
• Experience with records management, office organization
• Experience with medical records keeping system
• Experience with ZIMS a plus!
• Pre-employment screenings and background check are required
• The Toledo Zoo is a drug-free workplace, including marijuana.

Toledo Zoo full-time and part-time employees have exclusive access to PNC EarnedIt, powered by DailyPay. This voluntary benefit allows employees to access a portion of their earned wages before payday, including pay for hours worked that same day. Learn more here .

The Toledo Zoo is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, creed, genetic information, sex, age, national origin, disability, military status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Attachments (1)

Veterinary Administrative Assistant - Job Description - September 2026.docx