Administrative Assistant (union)

Kane County; Aurora (CO); On-site; USD 38,000 - 46,000; Full time

Job summary

The Administrative Assistant at Kane County Health Department supports the mission to promote and protect community health by providing high-quality administrative, operational, and customer service support.

Under general supervision, this role delivers administrative and technical support to Health Department programs, leadership, and staff, including handling inquiries, maintaining records, coordinating meetings, data entry, and assisting with purchasing and contracts as needed.

Qualifications

• High school diploma or equivalent.
• Five years of administrative, office, customer service, program support, or related experience.
• Proficiency with Microsoft Office applications, and related office technology.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, track assignments, and meet deadlines.
• Strong written and verbal communication skills with attention to accuracy and detail.
• Excellent professional and interpersonal and customer service skills.
• Ability to accurately enter, maintain, organize, and retrieve electronic records and data.
• Ability to perform basic mathematical calculations and support routine financial or administrative processes.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Knowledge of public health, healthcare, human services, government, or community-based services preferred.
• Bilingual English/Spanish skills preferred.

Responsibilities

• Respond to inquiries and provide program-specific information.
• Assist individuals in identifying appropriate services and resources.
• Prepare, review, and maintain documents and records.
• Coordinate schedules and meetings.
• Enter, track, and maintain data.
• Support purchasing, contracts, invoices, and other administrative processes.
• Collaborate across programs, divisions, and teams and interact with community members and partners.

Skills

Microsoft Office

Organization

Time management

Communication

Data entry / recordkeeping

Confidentiality

Bilingual EN/ES

Education

High school diploma or equivalent

Job description

Aurora Location: The Administrative Assistant supports the Kane County Health Department's mission to promote and protect the health and well-being of the community by providing high-quality administrative, operational, and customer service support.

Under general supervision, this position provides administrative and technical support to Health Department programs, leadership, and staff. Responsibilities may include responding to inquiries and providing program-specific information; assisting individuals in identifying appropriate services and resources; preparing, reviewing, and maintaining documents and records; coordinating schedules and meetings; entering, tracking, and maintaining data; and supporting purchasing, contracts, invoices, and other administrative processes. The Administrative Assistant works collaboratively across programs, divisions, and teams and interacts with a diverse range of community members and partners.

Requirements:

• High school diploma or equivalent
• Five years of administrative, office, customer service, program support, or related experience.
• Proficiency with Microsoft Office applications, and related office technology.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, track assignments, and meet deadlines.
• Strong written and verbal communication skills with attention to accuracy and detail.
• Excellent professional and interpersonal and customer service skills.
• Ability to accurately enter, maintain, organize, and retrieve electronic records and data.
• Ability to perform basic mathematical calculations and support routine financial or administrative processes.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Knowledge of public health, healthcare, human services, government, or community-based services preferred.
• Bilingual English/Spanish skills preferred.
• Valid Illinois driver's license, current vehicle insurance, and reliable transportation to assigned work locations, as required.

Qualified applicants will be required to submit to a criminal background check.