Purchasing Assistant

City-of-Aurora,-Il; Aurora (IL); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Employee Assistance Program (EAP)

IMRF retirement plan

Paid vacations and holidays

Gym membership reimbursement

Tuition reimbursement

Federal Student Loan Forgiveness (if/2

Job summary

The City of Aurora is seeking a Purchasing Assistant in the Purchasing Division to perform purchasing and contract management responsibilities, coordinate procurement activities, and support internal departments and external partners. This on-site role at City Hall requires a high school diploma or GED and progressively responsible purchasing experience; prior public sector experience is preferred.

The work hours are 8:00 AM to 5:00 PM.

Qualifications

• High school diploma or GED is required.

Responsibilities

• Support informal bid solicitations and assist with formal bid solicitations.
• Develop and assist in managing citywide contracts.
• Perform office functions: answering phones, creating requisitions and purchase orders, processing invoices.
• Research products, services and pricing; provide informed recommendations.
• Prepare correspondence and notices; assist staff, vendors and the public.
• Maintain organized filing systems and documentation.

Skills

Procurement

Contract management

Vendor relations

Administrative support

Education

High school diploma or GED

Job description

City Hall
44 East Downer Place
Aurora, IL 60507, USA

Description

The City of Aurora is seeking qualified applicants for the position of Purchasing Assistant in the Purchasing Division.

The Purchasing Assistant will perform a full range of purchasing and contract management responsibilities, ensuring effective coordination of procurement activities, vendor interactions, and administrative processes. This position supports the lifecycle of agreements from development through post‑approval implementation, maintains compliance with established policies and procedures, and provides operational support to departments and external partners.

The duties of this position include but are not limited to: Support internal departments with informal bid solicitations and may assist in preparing formal bid solicitations ; Develop and assist in the management of citywide contracts; Perform a wide range of office functions including answering telephones, creating requisitions and purchase orders, distributing mail, processing invoices; Conduct research on products, services, and pricing, compile findings, and provide informed recommendations; Draft and prepare correspondence, notices, and other written materials; Provide responsive and discreet assistance to internal staff, vendors, and the public; Establish and maintain organized filing systems, records, and documentation; Other duties as assigned.

This position requires a high school diploma or G.E.D. This position also requires progressively responsible purchasing contract administration experience. Prior public sector or municipality experience is preferred.

Must successfully pass pre-hire requirements including but not limited to background check, physical, and drug screen*.

* The City of Aurora maintains a drug-free workplace policy. Candidates who receive a conditional offer of employment will be required to complete and successfully pass a pre-employment drug screen.

This is a full-time, non-exempt position. The position is on site in City Hall with work hours from 8:00 AM to 5:00 PM. Starting hourly wage is $25.51/hr. dependent on experience and qualifications.

The City of Aurora offers a comprehensive benefits package for full-time and eligible part-time employees in accordance with the City’s Non-Exempt Pay Plan:

• Annual pay increases
• Health, dental, vision, and life insurances
• Employee Assistance Program (EAP)
• Illinois Municipal Retirement Fund (IMRF)
• Paid vacations, holidays, floating holidays, and sick leave
• Gym membership reimbursement
• Tuition Reimbursement
• May be eligible for Federal Student Loan Forgiveness Program (if requirements are met)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.