Administrative Assistant I

Champaign--urbana-Public-Health-Distric; Champaign (IL); Presencial; USD 35.000 - 47.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Language stipend

Health insurance

Paid time off

Descripción de la vacante

Champaign-Urbana Public Health District is seeking an Administrative Assistant I for a full-time position in the Environmental Health Division. This front office role greets visitors, answers phones, and channels inquiries to ensure smooth operations.

Responsibilities include reporting, filing client files, drafting letters, and basic purchasing. Proficiency in Word, PowerPoint and Excel is expected. Bilingual skills may qualify for a $3.00/hour language stipend.

Formación

• High school diploma or GED required.
• And previous work experience, office supervision or coordination or related work experience.
• Training in business, accounting, or secretarial may substitute for experience.

Responsabilidades

• Generates reports to support data analysis, compliance, and reporting functions.
• Assists in the opening, closing, and filing of Environmental Health client files.
• Types form letters and email correspondence.
• May make purchases for the division.
• Effectively utilizes Word, PowerPoint, and Excel to prepare reports and communications.
• Establishes and maintains effective working relations with employees and the public.
• Public Health Emergency Response responsibilities as needed, including incident command roles.
• Performs other duties as required.

Conocimientos

Communication

Educación

High school diploma or GED

Post-high school training in business, accounting, or secretarial

Herramientas

Word

PowerPoint

Excel

Descripción del empleo

• Location 201 W KENYON RD,Champaign, IL, 61820-7892,United States
• Other Compensation $3.00 (Language Stipend)
• Employee Type Full-Time

Description

Champaign-Urbana Public Health District

The Champaign-Urbana Public Health District (CUPHD) is seeking an Administrative Assistant I for a full-time (40-hour week) position in the Environmental Health Division. This is a front office position answering phones and greeting visitors, as well as handling or channeling inquiries or complaints. This position requires strong critical thinking, initiative, and accountability, as it plays a key role in ensuring operational efficiency.

Responsibilities include:

• Generates reports to support data analysis, compliance, and reporting functions.
• Assists in the opening, closing, and filing of Environmental Health client files.
• Types form letters and email correspondence.
• May make purchases for the division.
• Effectively utilizes standard computer software programs, including Word, PowerPoint, and Excel to prepare reports, communications, etc.
• Establishes and maintains effective working relations with employees at all levels within the district, representatives of other agencies, government officials and the general public.
• Public Health Emergency Response Responsibilities: All District employees must be able to respond to public health emergencies when needed and appropriate. During an emergency response, employee may be assigned to a role in either operations, logistics, or administration by the Incident Commander and/or Section Chief in addition to regular duties.
• Performs other duties as required.

Requirements and Qualifications

• High school diploma or GED equivalent
• AND previous work experience, office supervision or coordination or related work experience.
• Recognized post high school training in business, accounting, or secretarial may be substituted for the required experience on a year-to-year basis.
• Strong verbal and written communication skills required.
• Persons who speak Spanish or Mandarin are highly encouraged to apply.

CUPHD provides a comprehensive benefits package which includes:

• CUPHD offers qualified bilingual employees an additional $3.00 per hour, upon approval.

Eligible employees may complete language proficiency testing upon hire and can begin receiving the stipend as soon as they are approved.

• Health, dental, and vision insurance with enrollment beginning on the employee’s first day of employment
• 14 paid holidays per year
• 12 sick days earned per year
• 15 days of paid time off earned in the first year of employment
• short-term and long-term disability benefits
• comprehensive pension plan offered through Illinois Municipal Retirement Fund (IMRF)

All new hires for Administrative Assistant I begin at the established starting salary of $35,179 ($18.04/hr.) with a full salary range of $35,179 - $47,491 for this job classification.

Men, Women, Veterans, and individuals of all abilities are encouraged to apply. CUPHD also strongly encourages people of color, gay, lesbian, transgender, and non-binary people to apply. In compliance with the ADA Amendments Act (ADAAA), if you need accommodations to apply, please contact LaTasha Aragon at [e-mail]. CUPHD is an equal opportunity employer and welcomes everyone to join its team.

All employees must be fully vaccinated with the most-up-to-date (September 2026 and beyond) influenza (seasonally). All other vaccinations are highly recommended but not mandatory. Vaccinationstaken prior to September 2026 will not be accepted. Proof of vaccinationsmust be on file with Human Resources prior to start date.

The recruitment will remain open until filled.