Senior Program Assistant - WC/ACT

Lake County, IL; Waukegan (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

The Lake County Health Department and Community Health Center seeks a Senior Program Assistant to provide essential administrative support to the Williams Consent/ACT program and Program Coordinator. Responsibilities include generating statistical data and reports, assisting with budgets and expenses, and maintaining program inventory.

This role is based in Illinois with standard office hours; duties cover typing, receptionist tasks, scheduling, minutes, and room reservations, plus tracking

Qualifications

• Requires a high school diploma or G.E.D. certificate.
• Requires 1 year of general office experience.
• Good working knowledge of the computer and Microsoft Office products.
• Spanish-speaking is a plus.

Responsibilities

• Acts as receptionist, answers telephone, directs messages and handles inquiries.
• Schedules conferences, meetings and appointments.
• Takes minutes of staff and committee meetings as assigned.
• Inputs service area purchase requisitions and assists staff with timekeeping.
• Maintains files and ensures photocopying of needed forms for ongoing clinic needs.
• Reserves conference rooms in Microsoft Outlook.
• Assists in tracking staff licensing, education, and training to meet program standards.
• Reports unusual occurrences to supervisor or Safety Officer.

Skills

Office administration

Typing speed

Reception duties

Scheduling meetings

MS Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Senior Program Assistant is a valuable member of our Williams Consent/ACT team who provides administrative support to the Program Coordinator and other members of the program staff. Generates and maintains statistical data, program reports, assists with budget needs and expenses, and tracks and maintains program inventory. Prepares correspondence and any other required documentation for the program.

Schedule: 37.5 hours a week

• Monday - Friday (8:30 AM to 4:30 PM)

• Types all correspondence and any other required typing for the Coordinator, Provider or clinic staff as required.
• Acts as a receptionist, answers telephone, directs messages and handles phone inquiries.
• Schedules conferences, meetings and appointments.
• Takes minutes of staff and committee meetings as assigned.
• Inputs service area purchase requisitions and assists staff with BOSS time card.
• Maintains files and assures that photocopying of needed forms for ongoing clinic needs.
• Utilizes independent decision-making to process incoming/outgoing correspondence and triages for urgency with distribution to appropriate person(s).
• Orders and maintains inventory of program supplies and equipment.
• Enters Maintenance, M.I.S., and Housekeeping requests.
• Reserves conference rooms for meetings in Microsoft Outlook.
• Assists the Coordinator in tracking of support staff licensing, education, and other required training, and in tracking program data and state documents to meet program standards.
• Reports all unusual occurrences that may involve the safety and well-being of the clients, patients, and co-workers directly to the supervisor and/or Safety Officer.

• Requires a high school diploma or G.E.D. certificate.
• Requires 1 year of general office experience.
• Good working knowledge of the computer and Microsoft Office products.
• Spanish-speaking is a plus.

As the largest human service provider in Lake County, we believe that services must be available without barriers. No residents are turned away due to the inability to pay. We believe in providing services in an environment of mutual respect, free of discrimination or bias. Whether assuring accessible and effective care, impacting policy, or assessing and monitoring risks, the Lake County Health Department and Community Health Center has been an essential part of the public health system in Lake County for 60 years. We are looking for passionate, qualified team members who can help make a difference in our agency and, most importantly, in our community.

Additional information about the Lake County Health Department, our culture, and why you should join our team can be found at https://lakecountyil.attract.neogov.com/health-department.

At this time, you must live in Illinois or Wisconsin to be eligible to work at Lake County Health Department. You can find our salary grades at https://www.lakecountyil.gov/4515/Salary-Grades. For unionized positions, a list of our collective bargaining agreements can be found here: https://www.lakecountyil.gov/2686/Collective-Bargaining-Agreements. This position is represented by AFSCME Council 31

Any offer of employment is conditioned on the successful completion of a background screening, drug and alcohol testing and may include a pre-employment medical exam.

The Lake County Health Department and Community Health Center is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sexual orientation, gender identity or gender expression, national origin, disability, veteran status, and other protected characteristics.