Administrative Assistant to the Ohio Executive Director

National Youth Advocate Program (NYAP); Dayton (OH); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Time Off

Healthcare

Professional Growth

401K + Matching

Job summary

National Youth Advocate Program seeks an Administrative Assistant to support the Ohio Executive Director. The role requires executive-level administrative experience and proficiency with Microsoft Office and Adobe Pro.

Responsibilities include data entry, reporting, event coordination, and vendor communication. We offer substantial benefits, including generous time off, healthcare, professional growth opportunities, and a 401K with matching.

Qualifications

• 3 years of executive-level administrative work experience required.
• Experience with office systems and basic bookkeeping skills.
• Proficiency with Adobe Pro and Microsoft Office (Excel/Word).
• Strong communication and organizational skills.

Responsibilities

• Provide executive-level support to the Ohio Executive Director.
• Arrange annual and regional conferences, trainings, and public relations events.
• Enter program data, maintain databases, and update records.
• Provide quarterly and annual reports on children served by the agency.
• Coordinate newspaper advertisements for the program and staff.
• Provide training and supervision to area office staff as required.
• Process expenses and maintain an expense log for the agency.
• Attend meetings and record meeting minutes as assigned by the Director.
• Provide organizational and statistical data as required.
• Maintain office supplies and coordinate equipment purchases.

Skills

Executive support

Microsoft Office

Excel

Word

Adobe Pro

Communication

Data entry

Organizational skills

Education

High School Diploma or GED

Tools

Adobe Pro

Microsoft Office

Excel

Word

Job description

We are seeking a full-time Administrative Assistant to the Ohio Executive Director with experience providing executive-level support.

Compensation: $48,000-50,000/yr.

Position Summary:

The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires experience providing executive-level support, excellent people relations skills, analytical skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be professional, well organized, and able to interact effectively with agency staff and the general public.

Working at NYAP:

• Generous Time Off: 22 days of Paid Time Off + 11 paid holidays and half-day Fridays during the summer!
• Health and Wellness: Comprehensive healthcare packages for you and your family + Paid Parental Leave,
• Professional Growth: CEUs, ongoing training/education, student loan repayment program, and supervision hours,
• And So Much More: 401K and 401K matching, flexible hours, mileage reimbursement, and phone allowance!

Responsibilities:

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any organizational and statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide general administrative support services for the assigned office.

Other Duties & Responsibilities

• Assist with tracking and reporting data for grant responses & Request for Proposals (RFPs) as assigned by the Director.
• Assist with schedule management and meeting planning as assigned by the Director.
• Update, create, and implement administrative processes and procedures.
• Perform other duties as requested.

Minimum Qualifications:

• High School Diploma or GED equivalent required.
• 3 years of executive-level administrative work experience required.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Driving and Vehicle Requirements:

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

Benefits listed are for eligible employees as outlined by our benefit policy. The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Qualifications

An Equal Opportunity Employer, including disability/veterans.