Administrative Coordinator: Care Management

National Youth Advocate Program (NYAP); Columbus (OH); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Summer hours off

Job summary

National Youth Advocate Program (NYAP) is seeking a full-time Administrative Coordinator to join the Care Management Team in Columbus, Ohio. The role provides administrative support to a department, with potential supervision of staff, office management, and procurement duties.

This in-office position offers comprehensive benefits, training opportunities, and paid time off, with a 9am-5pm schedule and $48,000 per year.

Qualifications

• High school diploma or GED required; some college preferred.
• 3 years of administrative work experience preferred.
• Proficiency with office equipment and basic bookkeeping.

Responsibilities

• Support administrative needs of a department or program area.
• Develop, review, and improve administrative systems and procedures.
• Coordinate conferences, trainings, and events as requested.
• Enter program data into databases and prepare reports.
• Provide supervision to area office staff as required.
• Document and process agency expenses and maintain logs.
• Attend meetings and record minutes as directed.
• Schedule and promote office events and manage supplies.

Skills

Customer service

Communication skills

Cultural sensitivity

Teamwork

Organizational skills

Education

High school diploma or GED

Some college

Tools

Adobe Pro

Microsoft Office

Excel

Word

Job description

We are seeking a full-time Administrative Coordinator to join our Care Management Team in Columbus, Ohio.

Hours: In-office Monday-Friday 9am-5pm

Compensation: $48,000/yr.

To learn more about the program, please see the information below: https://www.nyap.org/ohio/care-management

Position Summary

The Administrative Coordinator performs administrative tasks in support of a department, unity, or program area, and may include supervision of support staff. By assignment, duties of an Administrative Coordinator may also include office management, purchasing coordination, and/or contract purchasing and payment. Incumbent must be well organized and able to interact effectively with agency staff and the general public.

Working At NYAP

• NYAP's commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.
• Excellent training and continuing education and development opportunities offered!
• Student Loan Repayment assistance, up to $1,200 per year!
• Medical, Dental, and Vision insurance for you and your family!
• 22 Days Off Each Year!
• Plus 11 Paid Holidays Per Year!
• Competitive salaries and benefits including a 401(k)
• Summer Hours Off (Friday afternoons off).
• Tuition Assistance
• Work Anniversary Trips!
• Peace leave
• Supervision Hours (for staff working on Independent Licensure)
• Flexible Hours

Responsibilities

• Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Overseeing special projects and tracking progress towards company goals.

Minimum Qualifications

• High School Diploma or GED equivalent required. Some college preferred.
• 3 years of administrative work experience preferred.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Driving And Vehicle Requirements

• Valid driver's license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

An Equal Opportunity Employer, including disability/veterans

Benefits listed are for eligible employees as outlined by our benefit policy.

Who we are

We have been serving communities and clients since 1978. We continue to expand and develop new and innovative programs for our communities and families. We offer unique and personalized services for families and individuals in four different areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

If YOU can envision it; WE can DO it! The possibilities are endless!

We know you are compassionate and dedicated to serving your clients and communities and we are dedicated, as your employer to provide you with support to do just that. We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.