Administrative Assistant

National Youth Advocate Program (NYAP); Lakewood (OH); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

22 days off each year

11 paid holidays per year

Student loan repayment assistance

Tuition assistance

Friday Summer hours

Mileage reimbursement

Peace Leave

Job summary

National Youth Advocate Program (NYAP) is seeking an Administrative Assistant to support daily operations, manage databases, and assist staff across programs. The role requires strong organizational and people skills, along with proficiency in standard office software.

The position is full-time, Monday–Friday, with compensation of $20.00 per hour. Responsibilities include event coordination, record keeping, reporting, notary services, and general administrative duties for the Lakewood, OH office.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office (Excel and Word).
• Basic bookkeeping skills and experience.

Responsibilities

• Arrange annual and regional conferences, training sessions, and workshops.
• Enter program information into databases and maintain records.
• Provide quarterly and annual reports on children served by NYAP.
• Coordinate newspaper advertisements and communications for NYAP stakeholders.
• Provide training and supervision to staff as required.
• Prepare documentation for agency expenses and maintain logs.

Skills

Customer service

Communication skills

Organizational skills

Problem-solving

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Word

Job description

Position Summary

The Administrative Assistant provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, and sound knowledge of agency programs, procedures, and policies. The individual must be well-organized and able to interact effectively with agency staff and the general public.

Full-time ; Monday-Friday

Compensation: $20.00/hour

Responsibilities

• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the agency.
• Provide general administrative support services for the assigned office.
• Provide testing and evaluations in the recruitment and selection process for vacant office specialist position

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs

Other Skills

• Capacity to be flexible and responsive to youth served, foster caregivers, system partners, and internal customers.
• Capacity to remain objective and professional in all areas of job function.
• Demonstrates tolerance and respect for the ideas and actions of others.
• Excellent customer service and communication skills.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Ability to work well both independently and as a team member.

Driving And Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families.

Working At NYAP

• 22 days off each year
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Friday Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

Benefits listed are for eligible employees as outlined by our benefit policy.

Qualifications

An Equal Opportunity Employer, including disability/veterans