Administrative Coordinator: Care Management

National Youth Advocate Program; Columbus (OH); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

21-22 days off per year

11 paid holidays per year

401(k)

Summer hours on Friday afternoons

Tuition assistance

Student loan repayment assistance

Work anniversary trips

Peace leave

Job summary

National Youth Advocate Program seeks a full-time Administrative Coordinator to support the Care Management Team in Columbus, Ohio. In-office schedule is Monday–Friday, 9am–5pm with a compensation of $48,000 per year.

The role involves maintaining administrative systems, coordinating conferences and training, and providing supervision to staff as assigned by the Director.

Qualifications

• High School Diploma or GED required; some college preferred.
• Three years of administrative work experience preferred.
• Proficiency with Adobe Pro and Microsoft Office (Excel and Word).
• Proficient use of desktop/laptop computers, smartphones, printers and copiers.

Responsibilities

• Perform administrative tasks to support the department, unit or program area.
• Assist with office management, purchasing coordination and contract purchasing/payments.
• Enter program information into databases and maintain records.
• Provide quarterly/annual reports on all children served by the agency.
• Attend meetings, record and distribute minutes as directed by the Director.
• Schedule and coordinate office events, conferences and trainings.
• Ensure office supplies are stocked and equipment is functioning.

Skills

Customer service

Communication

Organization

Problem-solving

Teamwork

Self-starter

Interpersonal skills

Education

High school diploma or GED

Some college preferred

Tools

Adobe Acrobat Pro

Microsoft Office (Excel, Word)

Job description

We are seeking a full-time Administrative Coordinator to join our Care Management Team in Columbus, Ohio.Hours: In-office Monday-Friday 9am-5pmCompensation: $48,000/yr.To learn more about the program, please see the information below:https://www.nyap.org/ohio/care-managementPosition SummaryThe Administrative Coordinator performs administrative tasks in support of a department, unity, or program area, and may include supervision of support staff. By assignment, duties of an Administrative Coordinator may also include office management, purchasing coordination, and/or contract purchasing and payment. Incumbent must be well organized and able to interact effectively with agency staff and the general public.Working At NYAPNYAP's commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.Excellent training and continuing education and development opportunities offered!Student Loan Repayment assistance, up to $1,200 per year!Medical, Dental, and Vision insurance for you and your family!22 Days Off Each Year!Plus 11 Paid Holidays Per Year!Competitive salaries and benefits including a 401(k)Summer Hours Off (Friday afternoons off).Tuition AssistanceWork Anniversary Trips!Peace leaveSupervision Hours (for staff working on Independent Licensure)Flexible HoursResponsibilitiesPerform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.Developing, reviewing, and improving administrative systems, policies, and procedures.Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.Provide quarterly and annual reports on all children served by the agency.Provide training and supervision to area office specialists and other administrative staff as required.Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.Attend meetings and record and distribute meeting minutes as assigned by the Director.Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.Overseeing special projects and tracking progress towards company goals.Minimum QualificationsHigh School Diploma or GED equivalent required. Some college preferred.3 years of administrative work experience preferred.Previous experience and proficiency in the use of various office machines, including computers.Basic bookkeeping skills and experience.Proficiency with Adobe Pro and Microsoft Office, including Excel and Word.Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.Other SkillsExcellent customer service and communication skills.Sensitivity to cultural diversity.Enthusiastic self-starter.Excellent oral and written communication skills.Strong organizational and administrative skills.Effective problem-solving and decision-making skills.Works well independently and as a team member.Driving and Vehicle RequirementsValid driver’s licenseReliable personal transportationGood driving recordMinimum automobile insurance coverage of $100,00/$300,000 bodily injury liabilityReady to make an impact? Apply now!https://www.nyap.org/careersBenefits listed are for eligible employees as outlined by our benefit policy.The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.An Equal Opportunity Employer, including disability/veteransWe have been serving communities and clients since 1978. We continue to expand and develop new and innovative programs for our communities and families. We offer unique and personalized services for families and individuals in four different areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.If YOU can envision it; WE can DO it! The possibilities are endless!We know you are compassionate and dedicated to serving your clients and communities and we are dedicated, as your employer to provide you with support to do just that. We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.