Administrative Assistant to the Chancellor

Eparchy of Saint Maron of Brookyly; New York (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

The Eparchy of Saint Maron of Brooklyn seeks an Administrative Assistant to the Chancellor to work in-person part-time. You will support the Chancellor and Vicar General, coordinating daily office operations and confidential records.

Responsibilities include preparing letters, coordinating ceremonial documents, updating directories, and assisting with official Catholic Directory and Annuario Pontificio submissions. Strong writing, editing, and organization skills are essential.

Qualifications

• High School Diploma or equivalent required.
• Bachelor Degree preferred.
• Proven writing, editing, and proofreading skills.
• Excellent verbal communications and confidentiality are required.

Responsibilities

• Assist the Chancellor with Marriage cases and related filings, drafting letters and preparing documents.
• Support Bi-Ritual Faculty requests, coordinate with Dicastery in Rome and grantees.
• Coordinate annual Official Catholic Directory (OCD) updates with parishes and ministries.
• Coordinate annual Annuario Pontificio submissions to the Holy See.
• Perform other duties as assigned.

Skills

Writing skills

Editing

Proofreading

Verbal communication

Attention to detail

Organization

Confidentiality

Microsoft Word

Desktop Publishing

Design

Team player

Catholic knowledge

Education

High School Diploma or equivalent

Bachelor Degree preferred

Tools

Microsoft Word

Desktop Publishing

Design

Job description

Position

Administrative Assistant to the Chancellor

Reports to

The Vicar General

Classification

Non-Exempt; Part Time

Position Description

Working directly with the Chancellor and alongside those in service to the Eparchy, and under the general direction of the Vicar General, the Assistant to the Chancellor coordinates the daily operations of the Office of the Chancellor of the Eparchy of Saint Maron of Brooklyn.

Essential Duties and Responsibilities

1. 1. Assists the Chancellor with Marriage cases including dispensations and delegations, freedom to marry, and defect of form, by receiving requests, forwarding requests to the Chancellor for direction, drafting letters to Dioceses and parishes as necessary, generating paperwork for the Chancellor's signature, and sending executed documentation to those requesting.
2. 2. Assists Chancellor with Bi-Ritual Faculty cases, including, to receive requests from clergy, forward requests to the Chancellor, draft requests for faculties, send requests to the Dicastery for Eastern Churches in Rome, and to send Bi-ritual forms to grantees.
3. 3. Coordinates the annual update of the Official Catholic Directory (OCD), including requesting updates from parishes and affiliated ministries, updating annual submissions, and sending submission to the OCD.
4. 4. Coordinates the annual update of the Annuario Pontificio by submitting OCD totals and other relevant information to the Holy See for inclusion.
5. 5. Other duties as assigned.

Qualifications

• High School Diploma or equivalent required
• Bachelor Degree preferred

Knowledge, Skills, and Abilities

• Excellent writing, editing, and proofreading skills
• Excellent verbal communications
• Attention to detail
• Organizational skills and ability to maintain professional database and file system
• Must be able to maintain strict confidentiality
• Proficient in Microsoft Word, familiarity with Desktop Publishing, and Design a plus.
• Must be results-driven and motivated with a willingness to learn while working as part of a team
• Familiarity with the Sacraments and Teachings of the Catholic Church
• Experience with the structure and works of the Catholic Church
• Willingness to work for a Catholic institution

This is an in-person position.