Administrative Assistant to the Athletic Director

Council Bluffs Community School District; Council Bluffs (IA); On-site; USD 21,000 - 25,000; Full time

Job summary

Council Bluffs Community School District is seeking an Administrative Assistant to the Athletic Director at Thomas Jefferson High School in Council Bluffs, IA. You will be the first point of contact for visitors and students, and you will support daily office duties, attendance tracking, and inter-department communications.

Responsibilities include calendar management, routine correspondence, and assisting with rosters and travel arrangements for athletic events.

Qualifications

• High school diploma or GED; related experience accepted.
• Associates degree in administrative support preferred.

Responsibilities

• Reports to work on a regular and reliable basis.
• Generates inter-departmental communication and reports as needed.
• Assists parents and students daily as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for administrative staff as needed.
• Answers the telephone, takes messages and directs callers as appropriate daily.
• Maintains student files and records and/or attendance information daily.
• Assists in coordinating athletic department activities and rosters for events.
• Coordinates TeamMates Program for the building and assists in processing Chromebook repair tickets.
• Enters student data into PowerSchool and maintains badges database.

Skills

Customer service

Administrative support

Communication

Calendar management

Data entry

Education

High school diploma, GED, or equivalent; Associate degree preferred

Tools

PowerSchool

Website management

Job description

Administrative Assistant to the Athletic Director

Council Bluffs CSD Thomas Jefferson High School - Council Bluffs, Iowa Open in Google Maps

Job Details

Job ID: 5910145
Application Deadline: Posted until filled
Posted: Sep 01, 2026 2:05 AM (UTC)

Job Description

Please see the attached job description for more detailed information.
Administrative Assistant
Thomas Jefferson HIgh School
216 days/year
7:30 a.m. - 4:30 p.m.
$15.58 per hour (may increase with experience)
This position is the first contact for all visitors and students. Must have excellent customer service skills.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Reports to work on a regular and reliable basis.
• Generates inter-departmental communication and reports as needed.
• Assists parents and students daily as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for administrative staff as needed.
• Answers the telephone, takes messages and directs callers as appropriate daily.
• Maintains student files and records and/or attendance information daily.
• Assists the counselor or administrators with State and Federal reports as needed.
• Completes daily, monthly and annual reports for District, State and Federal reporting as needed.
• Orders supplies, prepares print orders, compiles new student files as needed daily.
• Assists in preparing faculty and student handbooks annually as needed.
• Coordinate TeamMates Program for the building.
• Assists in processing Chromebook repair tickets.
• Processes e-registrations for returning students annually.
• Organizes daily office routines and performs general office duties daily.
• Collects and enters student data into PowerSchool (student information management systems)
• Enters data for student identification badges and maintains a database annually.
• Ensures people visiting the building are appropriately signed in/out.
• Assists in maintaining the school website and/or other social media tools.
• Works closely with the athletic department as needed to prepare things such as programs, rosters, and travel arrangements for athletic events.

SUPERVISORY RESPONSIBILITIES:

May be required to supervise students.

EDUCATION and/or EXPERIENCE:

High school diploma, general education degree (GED), or equivalent and related experience. Associates Degree as an administrative assistant preferred.

It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at 712-328-6446 or [e-mail].

Position Type: Full-time
Job Categories:

Administration > Director/Coordinator/Manager

Athletics & Activities > Athletic/Activities Director

Support Staff > Administrative Assistant

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Contact Information

• Mallory Hempel
• 300 W Broadway
• Suite 1600
• Council Bluffs, Iowa 51503
• Phone: [phone]
• Email: [e-mail]