PEIMS Coordinator

Young World Physical Education; Whitehouse (TX); On-site; USD 52,000 - 74,000; Full time

Job summary

Whitehouse ISD in Whitehouse, Texas is seeking a PEIMS Coordinator to lead the proactive collection, auditing, and reporting of PEIMS data to ensure total state compliance under TEA standards.

Under general supervision, you will analyze data, investigate abnormalities, maintain auditable records, and provide training and support to campuses and staff responsible for processing PEIMS data. This role requires a Bachelor's degree and at least three years' experience with PEIMS and data reporting.

Qualifications

• Bachelor's Degree or equivalent related experience.
• Minimum of three years of experience with PEIMS data entry and coding.
• Strong knowledge of PEIMS and TEA reporting requirements.
• Ability to analyze data and identify trends; maintain auditable records.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Coordinate collection, auditing, and reporting of PEIMS data to ensure state compliance.
• Run edits, reports, and verification checks; distribute to staff for corrections.
• Provide training and support to campuses and staff processing PEIMS data.
• Analyze data, interpret trends, and communicate findings to leadership.

Job description

PEIMS Coordinator

Whitehouse ISD Whitehouse ISD - Whitehouse, Texas Open in Google Maps

This job is also posted in ESC Region 7 Consortium Job Board

Job Details

Application Deadline: Oct 02, 2026 11:59 PM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose

Under general supervision, coordinate the proactive collection, auditing, and reporting of district Public Education Information Management System (PEIMS) data to ensure total state compliance. Utilize fundamental data analysis principles to investigate data abnormalities, identify reporting trends, and maintain accurate, auditable student and personnel records in accordance with Texas Education Agency standards.

Qualification

Education/Certification

Bachelor's Degree or Equivalent related experience.

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records.
• Ability to use a personal computer and software to develop spreadsheets, perform data analysis, and do word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.
• Ability to perform basic math.
• Ability to meet established deadlines.
• Strong organizational, communication, and interpersonal skills.
• Ability to understand detailed written or oral instructions.
• Knowledge of student and financial information system software.
• Knowledge of Public Education Information Management System (PEIMS).
• Knowledge of the Texas Public Information Act (TPIA).
• Knowledge of the Family Educational Rights and Privacy Act (FERPA).
• Knowledge of fundamental principles of data analysis, including statistical and mathematical computations and measurements.
• Ability to interpret data.
• Working knowledge of database query logic and relational databases

Experience:

• Minimum of three years of experience with student data entry and PEIMS coding
• Minimum of three years of experience with student enrollments, attendance, scheduling, & grading
• Minimum of three years of experience developing training materials
• Minimum of three years of experience with ERP/SIS information systems (Skyward preferred)

Major Responsibilities and Duties:

Records and Reports:

• Facilitate the collection, integration, and formatting of all data required for PEIMS submission in accordance with the Texas Education Agency's PEIMS Data Standards.
• Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in accordance with prescribed state deadlines.
• Run edits, reports, and verification checks on data to ensure accuracy. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Submit complete and accurate PEIMS data in the Texas Education Agency (TEA)-prescribed format to the education service center (ESC) for processing using a computer terminal or a personal computer.
• Verify data submitted to TEA and submit corrections in a timely manner.
• Analyze and interpret data and provide clear and concise narrative and graphic explanations of data and trends.
• Assist users with investigating any data abnormalities and anticipate data needs.
• Exercise independent discretion to halt or delay inaccurate data submissions to avoid state auditing penalties.
• Investigate complex data anomalies and multi-year trends to provide strategic recommendations to leadership to optimize state funding.
• Independently audit and analyze system-wide data patterns to formulate and implement district-wide compliance and reporting procedures.

Training and Technical Support:

• Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
• Provide excellent customer service and support to parents, community members, district, and campus staff.
• Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
• Attend all Texas Education Agency and Regional Service Center PEIMS training sessions and disseminate information to appropriate staff.

Other:

• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality at all times.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding, and use of the mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent districtwide travel; occasional statewide travel; may require occasional irregular and/or prolonged hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, or of the skills that may be required.

Position Type:

Full-time

Job Categories:

Administration > Director/Coordinator/Manager

Administration > Technology

Organization-level Positions > Coordinator

Welcome to Whitehouse ISD

At Whitehouse ISD, we believe in the power of unity. “One Town. One Family. One Whitehouse.” is the heart of who we are. It reflects the connections that bind our schools, families, and community together.Our purpose is to empower every student to reach their full potential, while our guiding principles are built on respect, collaboration, and a shared commitment to excellence. In Whitehouse, learning is a team effort. Whether in classrooms, on playing fields, on stage, or in service, our students thrive because they are supported by a caring and united community.We are more than a school district—we are a family. And together, we are building a future we can all be proud of.Our Mission: The mission of Whitehouse ISD, the standard of excellence, is to inspire and equip students through innovative and challenging opportunities.Our Vision: Above all, students first.

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• James Matthews
• 106 Wildcat Drive
• Whitehouse, Texas 75791
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.