Administrative Assistant to Property Managter

King Property Management; Houston (TX); On-site; USD 59,000 - 99,000; Full time

Job summary

A leading company in property management is seeking an Administrative Assistant to support the Property Manager. Responsibilities include managing communications with the Board of Directors, assisting with financial management, and providing excellent customer service. The ideal candidate will have strong organizational skills, a positive attitude, and at least three years of administrative experience. This is a full-time position located in Houston, TX, offering a competitive salary based on experience.

Qualifications

• At least 3 years of administrative experience preferred.
• Demonstrates tact, polished communication, and excellent written skills.

Responsibilities

• Provides administrative support to Property Manager for annual budget and election meetings.
• Communicates regularly with the Board of Directors via personal contact, telephone, or email.
• Conducts property visits occasionally, providing recommendations for improvement.

Skills

Communication

Customer Service

Organization

Education

Bachelor’s degree

Tools

Ring Central

Job description

Administrative Assistant to Property Manager

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• Assistant to Property Manager experience required*
• Bachelor’s degree or relevant experience preferred

· Provides assistance to the Board in financial management, administration, policies and procedures, property infrastructure, organization, litigation processes, property collections, maintenance, and mechanical procedures.

· Reviews the quality of services provided to the Association.

· Communicates regularly with the Board of Directors via personal contact, telephone, or email, establishing a personal relationship.

· Schedules all Manager Teams meetings.

· Answers telephone calls from the Board of Directors and homeowners.

· Provides administrative support to Property Manager for annual budget and election meetings.

· Assists with phone system management (Ring Central).

· Conducts property visits occasionally, providing recommendations and observations for property improvement.

· Responds to and maintains all service gate requests, logs communications with the Board of Directors.

· Assists with obtaining and financing necessary insurance coverage.

· Follows company policies, including accounting and human resources policies.

· Keeps all records organized and confidential.

· Assists with ad hoc projects.

· Provides excellent customer service by attending to calls and messages promptly.

· Facilitates and attends after-hours committee meetings, writes minutes, and liaises with committee members.

· Acts as an intermediary with owners/residents and staff to ensure prompt responses to questions and problems.

· On-call approximately 2-3 times per year.

· At least 3 years of administrative experience preferred.

· Demonstrates tact, polished communication, and excellent written skills.

· Energetic, positive attitude, flexible, and willing to go above and beyond.

Salary – DOE

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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Location: Houston, TX | Salary: $59,400.00 - $98,800.00 | 3 days ago