Administrative Assistant to Principal -OC Taylor ES

Grapevine Colleyville Independent School District; Colleyville (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

Grapevine Colleyville Independent School District seeks an Administrative Assistant to Principal at OC Taylor Elementary. The role provides essential campus administrative support, ensuring efficient operations, compliance with financial, legal, and district policies, and effective communication with staff, parents, and students.

The position is nonexempt, 202 days, reports to the Principal, and includes responsibilities from correspondence to budget tasks, with a focus on confidentiality and

Qualifications

• High School diploma or equivalent.
• One to three years administrative assistant experience, preferably in an educational setting.
• Effective organization, communication, and interpersonal skills.
• Proficiency in software applications to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting and budgeting principles.
• Ability to operate office equipment.
• Knowledge of District organization and operations as required for this position.

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Respond to inquiries of staff, the public, parents, and students, and disseminate appropriate information, enrollment intakes, applications, and other student event management.
• Facilitate requesting substitutes for teachers and instructional paraprofessionals.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for assigned administrative personnel.
• Schedule campus events and maintain campus calendar of events, including PDEC events.
• Complete all campus maintenance requests through established database.
• Perform routine bookkeeping tasks to maintain campus budget records, updating records, and processing purchase orders.
• Order, receive, store, and issue supplies and equipment.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Sort, distribute, and deliver mail and other documents.
• Maintain identification badge access for campus employees and camera management.
• Maintain records identified in campus crisis plan, including assisting with student discipline data.
• Maintain confidentiality.
• Participate in meetings and training sessions as designed by District staff.
• Assist in campus duty assignments as required.
• Regular and consistent attendance.
• All other duties as assigned.

Skills

Effective organization

Interpersonal skills

Communication

Software proficiency

Basic budgeting concepts

Office equipment operation

Education

High School diploma or equivalent

Tools

Spreadsheets

Databases

Word processing

Budgeting software

Job description

Administrative Assistant to Principal -OC Taylor ES

Starting Date: Immediately

Job Description

Job Title: Administrative Assistant Days/Status: Nonexempt, 202 Days

to thePrincipal

Department/School: OC TaylorES Pay Grade: Clerical 5

Reports to: Principal HR Date Approved: 5/2013

Primary Purpose:

The primary purpose is to provide administrative support to assigned administrative personnel and ensure efficient operation of campus administrative office, ensuring compliance with financial, legal, and administrative requirements.

Qualifications:

Education/Certification:

High School diploma or equivalent

One to three yearsadministrative assistantexperience, preferably in an educational setting

Special Knowledge/Skills:

Effective organization, communication, and interpersonal skills

Proficiency in software applications to develop spreadsheets, databases, and word processing

Knowledge of basic accounting and budgeting principles

Ability to operate office equipment

Knowledge of District organization and operations as required for this position

Major Responsibilities and Duties:

Reports and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Respond to inquiries of staff, the public, parents, and students, and disseminate appropriate information, enrollment intakes, applications, and other student event management.
• Facilitate requesting substitutes for teachers and instructional paraprofessionals.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Schedule meetings and appointments and maintain calendar for assigned administrative personnel.
• Schedule campus events and maintain campus calendar of events, including PDEC events.
• Complete all campus maintenance requests through established database.

Budget and Accounting

• Perform routine bookkeeping tasks to maintain campus budget records, updating records, and processing purchase orders.
• Order, receive, store, and issue supplies and equipment.

File Management

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Sort, distribute, and deliver mail and other documents.
• Maintain identification badge access for campus employees and camera management.
• Maintain records identified in campus crisis plan, including assisting with student discipline data.

Other

• Maintain confidentiality.
• Participate in meetings and training sessions as designed by District staff.
• Assist in campus duty assignments as required.
• Regular and consistent attendance.
• All other duties as assigned.

Working Conditions

Maintain emotional control under stress. Maintain professional dignity in stressful situations. Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public.

Work with frequent interruptions; Continuous sitting.

The foregoing statements describe the general purpose and the responsibilities assigned to this position and are not intended to represent an exhaustive list of all responsibilities and skills required.

Job Details

Job ID: 5962473

Application Deadline: Posted until filled

Posted: Yesterday

Position Type: Full-Time

Salary: $142.88 Per Day

Job Categories: Instructional Support > Paraprofessional / IA