Administrative Assistant to Athletic Coordinators

New Braunfels Chamber; New Braunfels (TX); Presencial; USD 40.000 - 50.000; Jornada completa

Descripción de la vacante

New Braunfels Chamber is seeking an organized administrative assistant to support the central office under moderate supervision. The role involves clerical duties for the director and staff, including correspondence, records, and basic bookkeeping.

Ideal candidates have a High School Diploma or GED and at least five years of secretarial experience, with proficient keyboarding, data entry, and word processing skills. Athletic department experience is preferred.

Formación

• High school diploma or GED required.
• Five years secretarial experience preferred.
• Ability to use software to develop spreadsheets and databases and do word processing.
• Strong keyboarding, data entry, and file maintenance skills.
• Ability to prioritize workflow and multi-task in a busy office.

Responsabilidades

• Prepare correspondence, forms, reports, manuals, and presentations for department staff and supervisor.
• Compile, maintain, and file reports, records, and other documents.
• Perform routine bookkeeping tasks and maintain department budget records; process purchase orders and payments.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports.

Conocimientos

Keyboarding

Data entry

Word processing

File maintenance

Interpersonal communication

Educación

High School Diploma or GED

Athletic Department experience (preferred)

Herramientas

Microsoft Office

Spreadsheet software

Descripción del empleo

Primary Purpose:

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Prefer Athletic Department work experience

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Experience/Other Requirements:

Five years secretarial experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
2. Compile, maintain, and file all reports, records, and other documents as required.

Accounting

1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
2. Order and maintain inventory of office supplies and program equipment.
3. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.
3. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
4. Receive, sort, and distribute mail and other documents to department staff.
5. Maintain confidentiality of information.
6. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Equipment Used

Computers, copy machines, telephones, scanners, and software for word processing and databases

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.