Administrative Assistant to Content Leaders

Applitrack; O’Fallon (MO); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Medical insurance options

Dental insurance options

Vision insurance

Employee Assistance Program (EAP)

District-paid life insurance $75,000

Short-Term Disability

Paid holidays

Family coverage options

Job summary

Francis Howell School District seeks an Administrative Assistant to Content Leaders to provide clerical, accounting, scheduling, and data management support for curriculum operations. Responsibilities include document preparation, meeting logistics, and budget tracking.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple tasks in a team setting. A high school diploma is required, with experience in district secretarial testing and 45 WPM typing.

Qualifications

• High school diploma or equivalent required.
• Experience with clerical duties and increasing responsibilities preferred.
• Able to type at least 45 net words per minute and complete district testing.

Responsibilities

• Answer calls, screen inquiries, and route messages.
• Schedule meetings, events, and appointments.
• Format curriculum documents per district guidelines.
• Coordinate meeting logistics and materials.
• Maintain filing systems and databases for curriculum documents.
• Track budgets and supply inventory.
• Prepare and distribute correspondence, reports, and spreadsheets.
• Provide administrative support to Content Leaders and staff.
• Maintain confidentiality and meet deadlines.

Skills

Accounting and bookkeeping

Phone etiquette

Office software proficiency

Grammar and punctuation

Recordkeeping

Project planning

Data management

Confidentiality

Multitasking

Education

High school diploma or equivalent

Tools

Office equipment

Job description

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Frontline Applicant Tracking - Francis Howell School District

Administrative Assistant to Content Leaders JobID: 10281

• Date Posted: 9/24/2026
• Location: Administration
• Closing Date: 10/04/2026

Reports To: Director of Curriculum

About Us

Francis Howell School District (FHSD) is committed to providing a high-quality educational experience for students while supporting the staff and departments that make student success possible.

Job Summary

The Administrative Assistant Content Leaders provides administrative support to Content Leaders and the Academic Division. This position performs a variety of clerical, accounting, scheduling, and data management duties to support curriculum development and instructional operations.

Key Responsibilities

• Answer phone calls, screen inquiries, and route messages to support effective communication.
• Assist with scheduling meetings, events, and appointments.
• Compile, organize, and format curriculum documents in accordance with District guidelines.
• Coordinate meeting logistics, including food, equipment, and accommodations.
• Develop and maintain filing systems and databases to ensure accurate documentation.
• Maintain manual and electronic documents, files, and records, including curriculum documents and textbook inventory.
• Participate in meetings, workshops, and trainings by providing support, recording minutes, and assisting attendees.
• Prepare, proofread, and distribute correspondence, emails, requisitions, work orders, presentations, spreadsheets, and reports.
• Process requisitions, payments, and stipends accurately and in a timely manner.
• Track and maintain departmental budgets and supply inventory.
• Provide administrative assistance to Content Leaders and assigned administrative personnel.
• Support scheduling, meeting documentation, and other administrative functions.
• Maintain confidentiality, meet deadlines, prioritize tasks, and work effectively as part of a team.
• Perform other related duties as assigned.

Qualifications

Education: High school diploma or equivalent.

Experience: Job-related experience with increasing levels of responsibility is desired.

Knowledge and Skills

• Accounting and bookkeeping principles.
• Business telephone etiquette and office practices.
• Standard office equipment and job-related software applications.
• Grammar and punctuation.
• Recordkeeping and document management.
• Planning and managing projects.
• Understanding of curriculum and school systems is preferred.
• Ability to schedule activities and meetings, gather and organize data, manage multiple tasks, and work with a wide variety of individuals.
• Must maintain confidentiality and meet established deadlines.
• Must type at least 45 net words per minute and successfully complete District secretarial testing.

FHSD offers an employer-paid benefits package that includes:

• Medical insurance options
• Dental insurance options
• Vision insurance
• Employee Assistance Program (EAP)
• District-paid basic life insurance of $75,000
• District-paid Short-Term Disability
• Paid holidays
• Family coverage options

Long-term disability and additional life insurance available at employee expense.