Administrative Assistant - Temporary three (3) Months

Menzies Aviation; Philadelphia (Philadelphia County); On-site; USD 30,000 - 36,000; Full time

Job summary

Menzies Aviation in Philadelphia, PA is seeking an Administrative Assistant for a three-month temporary assignment. The role supports general office operations, coordinate communications, and assist with payroll-related duties and HR coordination as needed.

The ideal candidate will have at least a high school diploma, three years of office experience, strong organization, and excellent communication skills.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years’ professional office experience.
• Highly organized and able to multitask.
• Excellent communication and client-service orientation.
• Ability to work independently and with discretion.
• Valid US driver's license.
• Ability to read, write and speak fluent English.

Responsibilities

• Perform general office duties including filing, phones, mail distribution and composing correspondence.
• Greet visitors and manage access to facilities.
• Maintain a neat and orderly work area.
• Build professional relationships with customers and coordinate appointments.
• Process expense reports and assist with related tasks.
• Coordinate badge applications, appointments, reporting and audits; assist with new hires.

Skills

Organizational skills

Excellent communication

Multitasking

Discretion

Professionalism

Customer service

Driver's license

Education

High school diploma or equivalent

Job description

Administrative Assistant - Temporary three (3) Months

Job Category: Administrative Support

Requisition Number: ADMIN024088

• Posted : August 26, 2026
• Full-Time
• On-site
• Rate : $24 USD per hour

Locations

Showing 1 location

Philadelphia, PA 19153, USA

Description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The Administrator Assistant position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

What you will be doing

• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
• Greet visitors and determine whether they should be given access to specific
• Maintain the working area in a neat and orderly
• Build professional relationships with customers and the
• Schedule and confirm appointments and maintain event
• Copy, file, and maintain paper and/or electronic documents and
• Open, sort, and distribute incoming correspondence
• Prepare outgoing
• Assist with expense reports as
• Monitor station supply levels and order as
• Prepare requisitions, orders, or other documents for
• Code all invoices and process to corporate A/P in a timely
• Maintains billing records and other source documents, which accurately represent the operation of the company.
• Enter and track candidate background orders and coordinate drug
• Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.
• Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.
• Assist with new hire
• Proactively seeks out additional work during downtime
• Take on additional tasks and responsibilities as
• Complete special projects as
• Exemplify the desired culture and philosophies of the
• Safety and security are the responsibility of each
• All other tasks as requested by department managers and/or the General Manager

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully vested in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety
• Attend training courses as may be arranged by the

What we are looking for:

• High school diploma or equivalent
• Minimum 3 years’ experience working in a professional office
• Highly organized with the ability to multi-task and continually prioritize
• High degree of self-assuredness and maturity
• Excellent communication skills and client-service orientation
• Ability to work well with all levels of management, staff, and
• Discrete, tactful, and highly professional
• Ability to work independently with minimal
• Demonstrated experience in handling sensitive and confidential
• Dependable, reliable, and responsible in fulfilling
• Possess a valid US driver's
• Ability to read, write and speak fluent
• Must pass pre-employment background and drug
• Ability to lift up to 35

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.