Administrative Assistant (Temp)

Trucordia; Kinsley (KS); On-site; USD 20,664 - 27,552; Full time

Job summary

A temporary staffing company in Kansas seeks a detail-oriented individual to assist with organizing and digitizing files during a busy sales season. Responsibilities include creating digital folders, maintaining office organization, and supporting the setup of a new office location. Ideal candidates are proactive, reliable, and possess good organizational skills. This role is crucial for a smooth operational launch.

Qualifications

• Strong organizational and time management skills.
• Basic computer proficiency (Microsoft Office, scanning software).
• Self-motivated, detail-oriented, and proactive.
• Reliable and able to work independently.

Responsibilities

• Organize and digitize physical files according to company standards.
• Track and dispose of unneeded physical files securely.
• Assist with the movement and setup of office equipment during transitions.
• Maintain cleanliness and organization during the move-out process.

Skills

Organizational skills

Time management

Computer proficiency

Ability to handle multiple priorities

Self-motivation

Attention to detail

Tools

Microsoft Office

Scanning software

Job description

Job Description

• Willing to travel for job site needs.
• Scan, label, and organize physical files into digital folders according to company filing standards.
• Ensure all digitized documents are properly named, backed up, and stored securely (shared drive, OneDrive, or other designated system).
• Create an index or inventory list of all files transitioned to digital format.
• Shred or securely dispose of unneeded physical files after approval.
• Assist with updating file retention logs and organizing long-term archives.
• Inventory all office equipment, furniture, and supplies at the closing location.
• Assist in packing, labeling, and coordinating the movement of office contents to the new location.
• Organize common spaces, storage areas, and supply closets before transition.
• Track items that need to be sold, donated, or disposed of.
• Maintain cleanliness and organization during the move-out process.
• Help coordinate schedules for equipment pick-up, deliveries, and disposal services.
• Support setup and organization of the new office to ensure a smooth operational launch after the move.

Qualifications

• Strong organizational and time management skills.
• Basic computer proficiency (Microsoft Office, scanning software, shared drives).
• Ability to handle multiple priorities in a changing environment.
• Self‑motivated, detail‑oriented, and proactive.
• Reliable and able to work independently with minimal supervision.

Additional Information

We are looking to add a temporary team member to assist through changes before our upcoming busy sales season.

All your information will be kept confidential according to EEO guidelines.

Trucordia is an equal opportunity employer. We believe that every employee has the right to work in an environment that is free from all forms of discrimination. It is our policy that all decisions involving any aspect of the employment relationship such as hiring, compensation and training, promotions, transfers, discipline, and termination will be based on merit, qualifications, and abilities. Such decisions will be made without regard to age, ancestry, color, race, national origin, disability, protected medical condition, genetic information, military service, veteran status, citizenship status, religion, creed, sex, gender, gender identity, sexual orientation, pregnancy, childbirth, marital status, or any other condition, characteristic or activity protected by law. Discrimination based on any of these factors is contrary to our operating philosophy. Attention Recruitment Agencies: Trucordia does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered property of Trucordia, and we will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting Trucordia’s Talent Acquisition Department.