Administrative Assistant - Technical Services

Mesquite ISD; Mesquite (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Mesquite ISD is seeking an Administrative Assistant for Technical Services to support the Executive Director and Directors in daily operations. The role handles payroll preparation, requisitions, vendor orders, calendar management, and documentation, with non-exempt, full-time status and pay grade 4.

Strong IT and writing skills, Excel experience, and ability to coordinate projects are essential in this busy district environment.

Qualifications

• Education: High School Diploma or GED and valid Texas driver's license.
• Experience with Kronos payroll and purchasing systems; strong Excel skills.
• Excellent writing and basic IT terminology understanding.

Responsibilities

• Take telephone calls and queue messages for Director.
• Create requisitions for Technical Services.
• Prepare and submit payroll.
• Order from vendors to stock supply store.
• Clear purchase orders as they are received from accounting.
• Scheduling virtual and in-person meetings.
• Create spreadsheets and documentation to track projects.
• Retrieve reports from various databases for Directors.
• Perform other duties as assigned.

Skills

Kronos payroll

Database entry

Excel pivot tables

Purchasing systems

Scheduling meetings

Project management software

Writing skills

IT terminology

Education

High School Diploma or GED

Driver's license (TX)

Tools

Kronos payroll

Database software

Spreadsheet software

Purchasing systems

Job description

Frontline Applicant Tracking - Mesquite ISD

Administrative Assistant - Technical Services JobID: 4488

Clerical/Technical Support Compensation Plan

Pay Grade:4
Shift Type:Full-Time
Wage/Hour Status: Non-Exempt
Reports To:Director - Technical Services

EMPLOYMENT BEGINS:As soon as possible

PRIMARY PURPOSE:

• To assist the Executive Director and Directors of Technical Services in their responsibilities to ensure the effective operation of the Technical Services Department.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED
• Valid Texas driver's license

Special Knowledge/Skills:

• Experience with Kronos Payroll Systems
• Experience with database entry
• Excel spreadsheets experience (pivot tables, formulas)
• Experience/Training with purchasing systems and rules
• Scheduling virtual meetings and managing calendars
• Project management software experience
• Excellent writing skills
• Basic IT skills for offsite projects
• Basic understanding of IT terminology

MAJOR RESPONSIBILITIES AND DUTIES:

• Taking telephone calls and queueing messages for Director
• Creating requisitions for Technical Services
• Prepare and submit payroll
• Order from vendors to stock supply store
• Clear purchase orders as they are received from accounting
• Scheduling virtual and in-person meetings
• Create spreadsheets and documentation to track projects
• Retrieve reports from various databases for Directors
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:

Mental Demands:

• Ability to read and comprehend basic IT instructions, short correspondence, and memos
• Writing routine reports and correspondence
• Interpreting a variety of instructions furnished in written, oral, diagram, or schedule form
• Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion
• Able to lift to thirty pounds occasionally

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Mesquite ISD directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.