Administrative Assistant, Teacher Support

Hillsdale College; Hillsdale (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

Hillsdale College invites applications for an Administrative Assistant, Teacher Support, to assist the K-12 Education Office with essential administrative tasks in a business office setting. The role supports the Director of Teacher Support and coordinates with the administrative coordinator and directors to maintain efficient office operations.

The ideal candidate will be a strong communicator, well-organized, proactive, and capable of managing multiple projects while upholding confidentiality

Qualifications

• Proficiency in basic Microsoft applications.
• Excellent oral and written communication skills with the ability to understand and follow instructions.
• Ability to learn and follow office procedures.
• Discretion and maintaining confidentiality.

Responsibilities

• Provide direct administrative support to the Director of Teacher Support, including scheduling meetings, managing calendars, and handling correspondence.
• Assist in document preparation, proofreading, and organization of reports, presentations, and training materials for teachers and school leadership.
• Assist in event planning and content related to the Teacher Support Team (New School Training, School Leader Bootcamp, School Leader Conference, Summer Conference).
• Serve as a liaison between the Director of Teacher Support and teachers or school leadership teams to ensure smooth communication.

Skills

Microsoft Office

Communication

Attention to detail

Discretion

Education

High School Diploma

Some College

Tools

Box

Asana

Job description

Administrative Assistant, Teacher Support

Position Title Administrative Assistant, Teacher Support

Job Description

Job Summary The Administrative Assistant provides critical support to the K-12 Education Office by assisting with organizational practices and support tasks necessary for the work of the Teacher Support Team. Working closely with the Administrative Coordinator of School Support and the Directors of the School Support Team, this position is primarily focused on supporting the Director of Teacher Support with administrative tasks in a business office setting. Candidates must fully support the mission and philosophy of Hillsdale College and, specifically, the K-12 Education Office.

The ideal candidate will be a strong communicator, well-organized, proactive, skilled in managing multiple projects, and committed to supporting classical education. This role will direct administrative support while also serving as an essential liaison between the Hillsdale K-12 office and a nationwide network of schools.

Essential Job Functions

1. Provide direct administrative support to the Director of Teacher Support, including scheduling meetings, managing calendars, and handling correspondence.
   • Assist with document preparation, proofreading, and organization of reports, presentations, and training materials for teachers, teacher coaches, and other members of the school leadership times.
   • Assist in event-planning or event content contributions related to the Teacher Support Team (i.e., New School Training, School Leader Bootcamp, School Leader Conference, and Summer Conference)
   • Draft agendas, take meeting notes, and coordinate follow-ups for meetings within the Teacher Support Team
   • Serve as a liaison between the Director of Teacher Support and teachers or members of school leadership teams, ensuring smooth communication and timely responses
2. Assists in providing administrative support to the Administrative Coordinator for School Support as necessary
   • Aids in managing manual and digital filing systems.
   • Contributes to maintaining data and files on K-12 affiliate schools.
   • Assists in creating various reports on K-12 and K-12 affiliate schools.
   • Works closely with K-12 Education staff, including those at Hillsdale Academy, to ensure smooth collaboration in its collective work.
   • Delivers other administrative support as necessary and assigned, including assisting in group meetings, creating reports, booking travel, and assisting with the maintenance of budgetary records and processes.
3. Maintains and safeguards a strict level of confidentiality, as appropriate.
4. Assists in identifying opportunities for process and office management improvements, as well as the design and implementation of new systems.

Required Qualifications

Education and Experience This position requires a high school diploma (some college experience preferred) and a minimum of two years of administrative experience or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.

Preferred Experience

• Background in educational administrative support, event planning, or teacher training administration.
• Experience coordinating leadership coaching arrangements, professional development programs, or training programs for schools.
• Knowledge of school operational and governance structures, leadership evaluation methods, and strategic planning for K-12 institutions.

Other Skills

• Ability to learn and follow office procedures
• Proficiency in basic Microsoft applications.
• Ability to master and effectively use office-specific software applications (Box, Asana, etc.)
• Excellent oral and written communication skills with the keen ability to understand and follow oral and written instructions.
• Ability to support a fast-paced, deadline-driven environment
• Provide logical, consistent organization and a keen attention to detail.
• Understand the necessity of discretion and maintaining strict confidentiality.

Physical Demands

Personal Characteristics

The K-12 Education Office interacts routinely with College staff, visitors, and donors. A neat appearance and a pleasant relationship that is supportive of the College mission are essential. This relationship needs to be supportive and professional while maintaining confidentiality as needed.

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the College's original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.

Posting Number: S316P

Open Date: 08/28/2026

Close Date: Open Until Filled: No

Special Instructions to Applicants

Required fields are indicated with an asterisk (*).

Supplemental Questions