Administrative Assistant, Surgical Services

North Mississippi Health Services; Tupelo (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

North Mississippi Health Services seeks an Administrative Assistant to support a busy department with professional, timely communication and documentation.

Responsibilities include calendar management, travel arrangements, minutes, data entry, and budget-aware purchasing to sustain department operations. Adherence to NMHS policies and HIPAA is required, with collaboration across teams to deliver reliable administrative service.

Qualifications

• Provides high level administrative support to a department.
• Manages calendars, schedules, and documentation with accuracy.
• Handles data entry and maintains records in a compliant manner.

Responsibilities

• Provides high level administrative support.
• Schedules appointments, travel, and meetings for the management team.
• Answers and screens telephone calls.
• Keeps minutes for various committees.
• Purchases materials for departmental use within budget.
• Complies with NMHS policies and HIPAA regulations.

Skills

Administrative support

Calendar management

Data entry

Job description

Posting Description

We believe a career is more than just a career - it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

JOB SUMMARY The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function.

JOB FUNCTIONS

• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings, etc. for the management team of the service line.
  Communication:
• Answers and screens telephone calls.
• Schedules appointments, as well as printing and distributing schedules daily.
• Directs incoming/outgoing calls to appropriate parties or takes messages.
• Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
• Serves as a resource for information on policies and procedures.
  Employee Relations:
• Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
• Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.
  Recordkeeping/Reporting:
• Prepares, maintains, and files appropriate administrative records/documents.
• Keeps minutes for various committees.
• Enters and monitors all statistical data, and coordinates cardiology outreach financials.
• Purchases materials for departmental use with budget limitations.
• Processes bills and invoices associated with purchased material or consulting services.
• Completes data retrieval and reporting, entering data as necessary for billing and collection.
  Regulation:
• Adheres to NMHS Policies/Procedures/Guidelines.
• Complies with JCHAO and HIPAA regulations/guidelines.