Administrative Assistant - Student Life & Onboarding Programs

University of Miami (old); Coral Gables (FL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

University of Miami is seeking an Administrative Assistant within the Orientation and Commuter Student Involvement (OCSI) team at the Coral Gables campus. This role supports office operations, financial processes, and student employee management to ensure smooth program delivery for new students and families.

The successful candidate will manage calendars, correspondence, and departmental records, while ensuring excellent customer service to students, faculty, and staff.

Qualifications

• Proficient with MS Office (Word, Excel, PowerPoint).
• Strong customer service and communication skills.
• Experience with data entry and basic data processing.

Responsibilities

• Oversee daily department operations, including space management and supply inventory.
• Manage budgets, revenue, expenditures, and monthly financial reports.
• Supervise and train student assistants, including hiring, onboarding and payroll in Workday.

Skills

MS Office

Customer service

Communication

Workday

Data entry

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Workday Finance

Workday HR

Job description

University of Miami is seeking an Administrative Assistant within the Orientation and Commuter Student Involvement (OCSI) team at the Coral Gables campus. This role supports office operations, financial processes, and student employee management to ensure smooth program delivery for new students and families.

The successful candidate will manage calendars, correspondence, and departmental records, while ensuring excellent customer service to students, faculty, and staff.