Administrative Assistant - Student Health & Wellness

Duke University; Durham (NC); On-site; USD 46,000 - 73,000; Full time

Job summary

Duke University invites applications for the Administrative Assistant for Student Well-being in Durham, NC. You will support financial operations, patient billing, inventory control, and general administrative processes within Student Health, CAPS, and Health Promotion to ensure smooth campus health services.

The role emphasizes collaboration, confidentiality, and adherence to HIPAA and privacy standards, with critical focus on accurate records, scheduling, and efficient service delivery to

Qualifications

• High school education plus two years of post-secondary education in a business-related field.
• Four years of related administrative, business, budgeting, accounting, or office management experience.

Responsibilities

• Assist with budget preparation, financial reporting, and expenditure tracking.
• Maintain and reconcile financial records, procurement card transactions, journal vouchers, and interdepartmental transfers.
• Coordinate travel arrangements and process expense reimbursements.
• Support purchasing activities, including purchase order creation and management.
• Monitor program and event budgets and provide expense summaries to leadership.
• Maintain records related to professional licensure fees and annual budget planning.
• Interpret and apply departmental and university financial policies.
• Identify and coordinate with vendors to support departmental operations.
• Develop and maintain standard operating procedures in partnership with Student Well-being leadership.
• Provide accurate financial updates and reporting to stakeholders to support informed decision-making.

Skills

Communication

Customer service

Healthcare/education

Team collaboration

HIPAA privacy

Microsoft Office

SAP familiarity

Financial systems

Education

High school + business education

Tools

SAP

Duke@Work

Financial systems

Job description

Duke University invites applications for the Administrative Assistant for Student Well-being in Durham, NC. You will support financial operations, patient billing, inventory control, and general administrative processes within Student Health, CAPS, and Health Promotion to ensure smooth campus health services.

The role emphasizes collaboration, confidentiality, and adherence to HIPAA and privacy standards, with critical focus on accurate records, scheduling, and efficient service delivery to