Administrative Assistant: Student Health & Student Counseling Services

Marymount University; Lexington (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Marymount University in Arlington, VA is seeking an Administrative Assistant to provide essential support for Student Health Services and Student Counseling Services. The role serves as the front desk point of contact for students seeking health and counseling information and appointments.

You will monitor communications, coordinate meetings and events, and assist with special projects while maintaining confidentiality and a customer-focused approach.

Qualifications

• Must hold a high school diploma or GED; bachelor’s degree preferred.
• 1–2 years of related experience supporting senior-level management, preferably in health or academic environment.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and strong communication skills.

Responsibilities

• Greet and check in/out students for SHS and SCS; obtain relevant information and schedule appointments.
• Manage calendars, provide general information, answer inquiries, order supplies, and help organize events.
• Perform other work-related duties as assigned.

Skills

Communication skills

Interpersonal skills

Project management

Delegation

Education

High school diploma / GED

Bachelor's degree preferred

Tools

Microsoft Office

Job description

At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice,

Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset.

Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.

Title: Administrative Assistant

Status: Full-Time, Exempt

Grade: 9

Division: Student Health Services

Target Weekly Hours: 40

Location: 2807 N Glebe (Main Campus)

Benefits Eligibility: Yes

JOB SUMMARY

Provides general administrative support for Student Health and Student Counseling Services. Serves as the front desk point of contact for all students seeing health and counseling information and appointments. Monitors email, phone, and other correspondence for Student Health and Student Counseling Services. Coordinates and/or manages meetings/events and special projects or functions.

MAJOR DUTIES AND RESPONSIBILITIES

• Greets and checks in and out students for SHS and SCS in a professional manner, obtains relevant medical information, demographics and insurance. Answer clinic phone calls and emails and schedules students as appropriate, and maintains confidentiality of data.
• Provides day-to-day support such as managing calendars, providing general information regarding the university and procedures, answering clinic inquiries, ordering supplies, and helping organize special events.

OTHER DUTIES AND ASSIGNMENTS

• Performs other work-related duties as assigned.

JOB REQUIREMENTS

Education

• Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred

Experience

• 1-2 years of related experience supporting senior-level management preferably in a health or academic environment.

Licenses or Certifications

• None

Financial Responsibility

• May process or record financial transactions within established guidelines and safeguards. Duties may require policy interpretation.

Supervision

• May supervise and/or provide guidance to others regarding procedure, scheduling, etc.

Special Knowledge

• Microsoft Office to include proficient skills in Excel, Word, and PowerPoint. Effective communications and interpersonal skills. Ability to delegate work and manage projects with limited supervision.

SPECIAL WORKING CONDITIONS

• None

Employment is contingent upon successful completion of a background check and employment verification, and other role related requirements such as motor vehicle and/or drug screening.

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/

Marymount University is an E-Verify employer. http://marymount.edu/wp-content/uploads/2025/04/UTF-8E-Verify_Participation_Poster_Eng_Es-1.pdf