Administrative Assistant: Student Health & Student Counseling Services

Marymount University; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits package

Hybrid work arrangement (up to two rem

Hybrid work arrangement

Job summary

Marymount University in Arlington, Virginia seeks an Administrative Assistant to support Student Health Services and Counseling Services. You will act as the front desk contact for students, manage emails and calls, and help schedule appointments while maintaining confidentiality.

Responsibilities include calendar management, coordinating meetings and events, and assisting with special projects. A high school diploma or GED is required; a Bachelor’s degree is preferred, with 1–2 years of

Qualifications

• High school diploma or GED; Bachelor’s degree preferred.
• 1–2 years of related experience supporting senior-level management, preferably in a health or academic environment.
• Proficient with Microsoft Office; strong communication and organizational skills.

Responsibilities

• Greet and check in students for SHS/SCS; collect demographics and insurance information.
• Answer clinic calls and emails; schedule appointments; maintain confidentiality.
• Manage calendars, coordinate meetings/events, and assist with special projects and supplies.

Skills

Microsoft Office

Communication skills

Organization

Education

High school diploma/GED; Bachelor's preferred

Tools

MS Office

Excel

PowerPoint

Job description

At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice, Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset. Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.

Title: Administrative Assistant Status: Full-Time, Exempt Grade: 9 Division: Student Health Services Target Weekly Hours: 40 Location: 2807 N Glebe (Main Campus) Benefits Eligibility: Yes

JOB SUMMARY Provides general administrative support for Student Health and Student Counseling Services. Serves as the front desk point of contact for all students seeing health and counseling information and appointments. Monitors email, phone, and other correspondence for Student Health and Student Counseling Services. Coordinates and/or manages meetings/events and special projects or functions.

MAJOR DUTIES AND RESPONSIBILITIES

• Greets and checks in and out students for SHS and SCS in a professional manner, obtains relevant medical information, demographics and insurance.
• Answer clinic phone calls and emails and schedules students as appropriate, and maintains confidentiality of data.
• Provides day-to-day support such as managing calendars, providing general information regarding the university and procedures, answering clinic inquiries, ordering supplies, and helping organize special events.

OTHER DUTIES AND ASSIGNMENTS Performs other work-related duties as assigned.

JOB REQUIREMENTS

Education Must hold a high school diploma/ GED; Bachelor’s degree (BA, BS, etc.) preferred Experience 1-2 years of related experience supporting senior-level management preferably in a health or academic environment. Licenses or Certifications None Financial Responsibility May process or record financial transactions within established guidelines and safeguards. Duties may require policy interpretation. Supervision May supervise and/or provide guidance to others regarding procedure, scheduling, etc. Special Knowledge Microsoft Office to include proficient skills in Excel, Word, and PowerPoint. Effective communications and interpersonal skills. Ability to delegate work and manage projects with limited supervision.

SPECIAL WORKING CONDITIONS

None

Employment is contingent upon successful completion of a background check and employment verification, and other role related requirements such as motor vehicle and/or drug screening.

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit: https://marymount.edu/student-life/health-wellness/title-ix-2/

Marymount University is an E-Verify employer. http://marymount.edu/wp-content/uploads/2025/04/UTF-8E-Verify_Participation_Poster_Eng_Es-1.pdf

About Marymount

Marymount University is a nationally recognized Catholic institution rooted in the traditions of the Religious of the Sacred Heart of Mary. The University fosters intellectual curiosity, service, and global perspectives, serving more than 4,000 undergraduate and graduate students. Located in suburban Arlington, Virginia, Marymount offers convenient access to the academic, cultural, and international opportunities of the nation’s capital. Marymount University is an Equal Opportunity and an E-Verify employer. Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents. The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees. In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

Employee Benefits

https://marymount.edu/faculty-and-staff/human-resource-services/benefits-2/

Background Checks

Pre-employment, post-offer background investigations are required for all new hires as a condition of employment. Employment is contingent upon successful completion of the background investigation.

Equal Employment Opportunity and Nondiscrimination Policy

https://marymount.edu/faculty-and-staff/human-resource-services/human-resources-policies/non-discrimination-and-anti-harassment-policy/

Annual Campus Safety Report

https://marymount.edu/student-life/health-wellness/campus-safety/campus-safety-report/

National Ranking – Points of Pride

https://marymount.edu/about-mu/points-of-pride/

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