Administrative Assistant Sr

Williams; Tulsa (OK); In loco; USD 50.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

MS Office proficiency

Descrizione del lavoro

Williams is seeking an Administrative Assistant Sr. to support our Investor Relations team, handling confidential admin tasks, meeting logistics, roadshows, and communications.

The ideal candidate is a self-starter with exceptional attention to detail, strong written and verbal communication skills, and the ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office and basic data reporting is required to prepare documents, reports, and event materials.

Competenze

• High school diploma or GED and at least five years of progressive general office/administrative experience.
• Some college coursework or an associate's degree preferred to support analyst-level activities.
• Strong written and verbal communication abilities and attention to detail.

Mansioni

• Provides administrative and clerical support, including work of a confidential nature.
• Responds to inquiries from internal and external business partners.
• Supports projects, manages invoices, prepares documents for approval, develops presentations, monitors data, and generates reports.
• Maintains cost center data and analysis.
• Assists with budget and forecast preparation.
• Coordinates and supports assigned projects and departmental initiatives.
• Primary contact for internal and external stakeholders, coordinating follow-up activities.
• Manages end-to-end logistics for investor events, including registration, travel coordination, and event materials.
• Ensures events are delivered on schedule and aligned with objectives.

Conoscenze

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Safety compliance

Formazione

High school diploma/GED

Some college coursework or associate’s degree

Strumenti

Microsoft Office

Oracle financial systems

SharePoint

Descrizione del lavoro

The Administrative Assistant Sr. will support our Investor Relations team and play a key role in providing administrative and office support. This role is critical in ensuring the smooth execution of Investor Relations including investor meetings, conferences, roadshows, and communications. The ideal candidate will be a self-starter with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities/Expectations

• Provides administrative and clerical support, including work of a confidential nature.
• Responds to inquiries from internal and external business partners.
• Assists in the technical and functional services of the department by supporting projects, managing invoices, preparing documents for approval, developing presentations, monitoring data, and generating reports.
• Maintains cost center data and analysis.
• Assists with budget and forecast preparation.
• Coordinates and supports assigned projects and departmental initiatives.
• Serves as a primary point of contact for internal and external stakeholders, responding to inquiries and coordinating follow-up activities.
• Manages end-to-end logistics for investor events, including registration, travel coordination, and event materials.
• Partners with internal and external stakeholders to ensure investor events are delivered accurately, on schedule, and aligned with established objectives.
• Coordinates the development and distribution of event communications and materials, including invitations, agendas, presentation support, speaker logistics, signage, and run-of-show documents.

Education/Years Of Experience

• Required: High school diploma/GED and minimum five (5) years of progressive experience in general office, clerical, or administrative support.
• Preferred: Some college coursework or an associate’s degree.

Other Requirements

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications and general PC skills.
• Demonstrated organizational and interpersonal skills with a strong commitment to safety.
• Preferred: Experience using Oracle financial systems.
• Preferred: Basic knowledge of SharePoint.

, Responsible for providing administrative support of a complex nature for a Vice President or Senior Vice President. Recognized leadership skills, performs extremely complex technical tasks and/or leads teams in complex or important projects. Leads development and implementation of technical standards and specifications. Assumes significant responsibility for interpretation of business aspects and overall project success. Is regularly called upon to make unreviewed decisions. Serves as an advisor or mentor.