Administrative Assistant - Spanish Speaking

Almost Family - Oregon; The Dalles (OR); On-site; USD 30,000 - 33,000; Part time

Job summary

Almost Family in The Dalles, OR is seeking a highly organized Administrative Assistant (Spanish Speaking) to provide remote and local support to the Pendleton Administrator. This part-time role has potential to transition to full-time, with duties spanning recruitment, onboarding coordination, scheduling, and client/family communications.

The ideal candidate is bilingual (English/Spanish) with strong organizational skills and experience in administrative or customer service roles.

Qualifications

• Fluency in English and Spanish (written and spoken) required.
• Experience in administrative, clerical, or customer service roles.
• 1+ year of I/DD or in-home care experience preferred.
• Strong organizational and time-management skills with multitasking ability.
• Excellent interpersonal communication with clients, families, and staff.
• Proficiency in basic office software (Microsoft Office, Google Workspace).
• Ability to work independently in The Dalles while collaborating with Pendleton leadership.

Responsibilities

• Assist with recruitment, applicant tracking, and general hiring processes.
• Facilitate staff onboarding and initial training coordination.
• Serve as primary contact for client and family communications using bilingual skills.
• Manage scheduling, calendar coordination, and appointment tracking.
• Support community engagement initiatives and local outreach.
• Perform data entry, file organization, and other administrative duties.

Skills

Bilingual (English/Spanish)

Administrative/customer service

Strong organizational skills

Time management

Interpersonal communication

Tools

Microsoft Office

Google Workspace

Job description

Job Title

Administrative Assistant (Spanish Speaking)

Location

TheDalles, OR (reporting to the Pendleton Administrator)

Position Type

Part-Time (with potential to transition to Full-Time)

Pay

$22-24/hr based on skill level and experience. Paid bi-weekly

Job Summary

We are seeking a highly organized and bilingual (English/Spanish) Administrative Assistant to join our team. Based out of our office in The Dalles, you will provide critical remote and local support to our Administrator located in Pendleton. This part-time position offers the opportunity to grow into a full-time role for a dedicated professional passionate about team coordination and community relations.

About Almost Family

Founded in 1984, Almost Family provides support to the elderly and intellectually and/or developmentally disabled (IDD). Our mission is to help our clients achieve and prolong their independence through providing care that feels like family.

Responsibilities

• Assist with recruitment efforts, applicant tracking, and general hiring processes.
• Facilitate staff onboarding and initial training coordination.
• Serve as a primary point of contact for client and family communications, utilizing bilingual skills to ensure clear and empathetic engagement.
• Manage scheduling, calendar coordination, and appointment tracking.
• Support community engagement initiatives and represent the organization in local outreach efforts.
• Perform data entry, file organization, and other administrative duties as assigned.

Requirements

• Fluency in English and Spanish (both written and verbal) is required.
• Previous experience in an administrative, clerical, or customer service role.
• 1+ year of I/DD or In Home Care experience preferred
• Strong organizational and time-management skills with the ability to multitask.
• Excellent interpersonal skills for communicating effectively with clients, families, and internal staff.
• Proficiency in basic office software (e.g., Microsoft Office, Google Workspace).
• Ability to work independently in The Dalles while collaborating seamlessly with the Pendleton leadership team.

EEOC Statement

The company is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.