Administrative Assistant Secretary

Roca, Inc.; Chicago (IL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

Roca, Inc. is seeking an Administrative Assistant/Secretary to support office staff. You will print A/R statements, process A/P invoices in the system, and conduct USDA document reviews.

You will also answer calls, schedule pickups, respond to emails, and perform other general office tasks. Bilingual English/Spanish is a must. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Qualifications

• High school diploma or GED required.
• Previous Administrative Assistant/Secretary experience preferred.
• Familiarity with office equipment (printers, fax, postage).
• Proficient in Microsoft Word, Outlook and Excel.

Responsibilities

• Answer incoming phone calls and route to the appropriate person.
• Schedule appointments and maintain a calendar.
• Accounts Payable and Accounts Receivable tasks.
• Write emails, place purchase orders and process customer orders.
• USDA Document Reviews.
• Maintain an organized filing system.
• Develop, update, and maintain office procedures.

Skills

Highly organized

Excellent written and verbal沟通

Bilingual English/Spanish

Education

High school diploma/GED

Tools

Microsoft Word

Outlook

Excel

Job description

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Secretary to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will also include answering phone calls, scheduling pick up appointments, responding to e-mails and other office tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingual English/Spanish is a must.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Accounts Payable and Accounts Receivables
• Write emails, place purchase orders and process customer orders
• USDA Document Reviews
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required,
• Previous experience as an Administrative Assistant/Secretary or in a similar position
• Familiarity with standard office equipment such as printers, fax machines and postage machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bilingual English/Spanish