Administrative Assistant - School of Medicine, Pharmacology

Emory University; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support in a dynamic academic environment. This role involves managing schedules, coordinating meetings, and ensuring compliance with university policies. The ideal candidate will have a strong background in administrative tasks, proficiency in Microsoft Office, and experience with collaboration tools. Join a vibrant community committed to excellence and innovation, where your contributions will directly impact the success of various programs. This position offers a unique opportunity to thrive in a supportive atmosphere while developing your professional skills.

Qualifications

• 5 years of administrative experience or equivalent education.
• Proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Provide administrative support for management and research programs.
• Maintain calendars, handle correspondence, and prepare reports.

Skills

Administrative Support

Microsoft Office

Collaboration Tools

Data Analysis

Education

Bachelor's Degree

High School Diploma with Experience

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

OneDrive

Zoom

Microsoft Teams

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment, or a specific program.

KEY RESPONSIBILITIES:

1. Provides administrative support for one or more of the following: general management, a research environment, or a specific program.
2. Ensures office activities comply with Emory policies and procedures.
3. Responds to incoming telephone calls.
4. Maintains calendars and prioritizes meeting requests for management.
5. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
6. May complete forms, grant applications, and/or correspondence associated with programs.
7. Prepares charts and graphs for reports and presentations.
8. Creates and edits scientific, programmatic, or other reports associated with the department's primary business.
9. Schedules meetings and handles logistics for meetings and special events.
10. Prepares materials for meetings and special events.
11. Initiates, processes, and maintains records and invoices.
12. Keeps management apprised of account status, identifies cost-effective solutions, and may authorize expenditures.
13. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
14. Plans and coordinates travel arrangements.
15. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
16. Establishes and organizes files and documents.
17. Oversees ordering and maintenance of office supplies.
18. May supervise or direct the work of support staff and/or students.
19. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

1. Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
2. Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
3. Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.