Administrative Assistant: Scheduling & Travel Support

Naples Comprehensive Health - NCH; Naples (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Naples Comprehensive Health (NCH) in Naples, FL, is seeking an experienced administrative professional to support leadership and departments with clerical tasks, scheduling, travel arrangements, and confidential document handling.

The role interfaces with patients, staff, and vendors, ensuring accurate communication, meticulous filing, and timely preparation of reports and correspondence in a fast-paced environment at our facilities.

Qualifications

• High School or GED required; Associates Degree preferred.
• Minimum of 2 years of experience in a clerical office setting.
• Intermediate computer knowledge: Uses Microsoft Word, Excel, Outlook, and Windows.
• Ability to communicate and work effectively with patients and employees at all levels in the company.
• Ability to organize and prioritize workload.
• Ability to use discretion and maintain confidentiality.
• Excellent communication skills both written and verbal.
• Excellent customer service skills.
• Ability to maintain a courteous and professional demeanor.
• Ability to work cooperatively with all internal and external contacts in a non-judgmental manner.
• Ability to perform multiple tasks in a fast-paced environment.
• Follow verbal and written directions with ease.
• Ability to be flexible in work style.
• Ability to work in a team environment and be a team player.

Responsibilities

• Assist management/leadership and department by performing clerical duties.
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, record and transcribe minutes of meetings.
• Maintain calendars and scheduling.
• Works with Timekeeping Associates to forward the exception logs daily.
• File and retrieve information as required.
• Receive and distribute incoming and outgoing mail, including email, answering routine requests and inquiries.
• Compose and type correspondence, reports and presentations with appropriate follow-up to ensure timeliness and accuracy.
• Maintain engagement file, itineraries, and calendar of events.
• Make travel accommodations and reservations.
• Order and maintain unit supplies.
• Receive incoming calls and handle those not requiring management/leadership’s attention.
• Develop, maintain, and reconcile reports and presentations as required.
• Special project support and other duties as assigned.

Skills

Excellent communication skills

Excellent customer service skills

Ability to organize and prioritize

Ability to use discretion and maintain

Teamwork and collaboration

Education

High School or GED

Associates Degree preferred

Tools

Microsoft Word

Excel

Outlook

Windows

Job description

Naples Comprehensive Health (NCH) in Naples, FL, is seeking an experienced administrative professional to support leadership and departments with clerical tasks, scheduling, travel arrangements, and confidential document handling.

The role interfaces with patients, staff, and vendors, ensuring accurate communication, meticulous filing, and timely preparation of reports and correspondence in a fast-paced environment at our facilities.