Administrative Assistant

Spectrum; Indio (CA); On-site; USD 28,000 - 51,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.

This role will prepare memos, generate reports, arrange meetings, and coordinate travel while maintaining confidentiality and organizational standards. It sits in a office environment with standard business hours and a compensation range described

Qualifications

• 3+ years of administrative or secretarial experience.
• Confidential information handling and strong organization required.
• Proficient typing and 10-key adding machine skills.

Responsibilities

• Prepare and process confidential memos, reports, and proposals.
• Maintain organized files, distribute mail, and handle correspondence.
• Generate reports, graphs, and charts to support departmental needs.
• Arrange meetings and events, including logistics for hotel, catering, and audio/visual requirements.
• Operate office equipment and troubleshoot minor issues to maintain workflow.
• Conduct research and data analysis to assist management and perform liaison duties as needed.
• Coordinate management schedules, appointments and travel arrangements for efficient operations.

Skills

Confidentiality

Prioritization

Typing

10-key

Computers & software

Office equipment

Mathematics

General office procedures

Education

High School Diploma or equivalent

College coursework in business

Tools

Word processing software

Spreadsheets software

Office equipment (phones, copiers, fax)

Job description

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Do you have a knack for organization and supporting teams behind the scenes? Spectrum is looking for an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.

How You’ll Make an Impact

• Prepare and process confidential memos, reports and proposals with accuracy
• Maintain organized files and records, distribute correspondence and sort incoming mail
• Generate reports, graphs and charts to support departmental needs
• Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
• Operate office equipment and troubleshoot minor issues to maintain workflow
• Conduct research and data analysis to assist management and perform liaison duties as needed
• Coordinate management schedules, appointments and travel arrangements for efficient operations

Working Conditions

• Office environment

What You’ll Bring to Spectrum

Required Qualifications

Education

• High School Diploma or equivalent
• College coursework in business, related field or equivalent

Experience

• 3+ years of administrative or secretarial work experience

Skills

• Confidentiality with sensitive information
• Strong prioritization and organization
• Fast and accurate typing
• Proficient with 10-key adding machine
• Competent with computers and software applications such as word processing and spreadsheets
• Knowledge of office equipment such as computers, telephones, copiers, fax, calculator, etc.
• Basic mathematics
• Understanding of general office procedures

Here, our employees don’t just have jobs, they're building careers. That’s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.
A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
The base pay for this position generally is between $20.00 and $36.75. The actual compensation offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. We comply with local wage minimums and also, certain positions are eligible for additional forms of other incentive-based compensation such as bonuses.
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