Administrative Assistant — Scheduling, Billing & Onboarding

UG2; Foxborough (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

UG2 is seeking an Administrative Assistant to provide customer service and administrative support to ensure smooth day-to-day operations at Gillette Stadium events in Foxborough, MA. The role reports to the Account Manager and Area Operations Manager, with a schedule of Monday–Friday 8:00 AM–5:00 PM and mandatory overtime for events.

Key duties include processing work orders, maintaining records, coordinating service teams, and assisting with billing, onboarding, HR tasks, and reports.

Qualifications

• At least one year of customer service experience.
• Strong computer and communication skills.
• Basic Microsoft Excel skills; advanced Excel a plus.
• Proficiency in Microsoft Office, including Word and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong multitasking and the ability to work effectively under pressure.
• Ability to work independently, take direction, and produce accurate results.
• Excellent attendance and punctuality.
• Flexibility to work mandatory overtime and weekends as needed to support events at Gillette Stadium.

Responsibilities

• Assist with processing, coordinating, and monitoring work orders and service requests.
• Log and maintain all work orders in the monthly tracking system.
• Dispatch service teams and coordinate Quick Response (QR) requests.
• Assist with scheduling and communication to ensure timely service delivery.
• Prepare reports, memos, and other documents as needed.
• Onboard new vendors and one-time customers.
• Support billing processes by preparing, submitting, and tracking invoices, billable hours, and services, ensuring accuracy and timely payment in coordination with finance and accounting.
• Communicate with staff and clients as directed by the Account Manager.
• Assist with new-hire onboarding and HR-related administrative tasks.
• Assist with employee training and related coordination.
• Perform other duties as assigned.

Skills

Customer service

Organizational skills

Attention to detail

Multitasking

Deadline-driven

Independent worker

Punctuality

Flexibility for overtime

Communication skills

Tools

Excel

Word

PowerPoint

Job description

UG2 is seeking an Administrative Assistant to provide customer service and administrative support to ensure smooth day-to-day operations at Gillette Stadium events in Foxborough, MA. The role reports to the Account Manager and Area Operations Manager, with a schedule of Monday–Friday 8:00 AM–5:00 PM and mandatory overtime for events.

Key duties include processing work orders, maintaining records, coordinating service teams, and assisting with billing, onboarding, HR tasks, and reports.