Administrative Assistant - Sales

Tomjames; Atlanta (GA); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Job summary

Tom James Company in Atlanta, GA seeks an Assistant to support our sales team, store leaders, and key organizational leaders. This full-time role provides daily client visits preparation, order coordination, and proactive client communication to drive our mission as a leader in fashion.

The position offers 40 hours per week at $20 per hour, PTO, holidays, and a 401(k). Regular onsite attendance is required, with opportunities to develop strong client relationships and contribute to fast-paced

Qualifications

• Two years office-related experience preferred.
• Sales-oriented environment experience is a plus.
• Able to lift 30 lbs and perform routine office tasks.

Responsibilities

• Preparing for daily client visits and updating client information.
• Communicating with clients: setting appointments, providing order status, scheduling deliveries, sending reminders.
• Supporting sales efforts by coordinating with the sales professional, managing calendars, organizing inventory, and improving processes.

Skills

Customer service

Strong communication skills

Organizational skills

Time management

Multitasking

Sales support mindset

Social media savvy

Adaptability

Driver's license

Tools

Microsoft Office Suite

Google Docs/Sheets/Forms

LinkedIn marketing

Job description

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a full-time opening in our Atlanta, GA office. Our position is for40 hours per week at$20.00 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.

Regular onsite attendance required.

Preparing for daily client visits

• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files

Communicating with clients:

• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders

Supporting the sales efforts of the sales professional by:

• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed

Prospecting new clients using internet and social media applications:

• Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists

Delivering exceptional customer service

when contacting factories, corporate office, clients and outside vendors

Maintaining a professional image

to interface with corporate clients

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift 30 lbs.
• Valid Driver’s License required
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!