Administrative Assistant-Safety

FlatironDragados; Morgan Hill (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Comprehensive compensation package

Paid time off

Industry leading 401(k)/RRSP

Medical/Extended Health Care, Dental,;

Wellness benefits & Employee Asssist.

Tuition Reimbursement Program

Job summary

FlatironDragados is seeking an Administrative Assistant‑Safety to support data entry, answer inquiries, and coordinate safety regulations on a construction project. You will work with HR and payroll to resolve employee issues and help manage office operations.

The role requires 3+ years of admin experience on a construction project, strong MS Office skills (Word, Excel, PowerPoint), and a proactive, customer-friendly approach to support our teams on site in California.

Qualifications

• High School Diploma or GED required.
• 3+ years related administrative experience on a construction project required.
• Experience using MS Office Suite, including Word and Excel required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Responsibilities

• Performs data entry support for Safety department.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors and directs them to meeting rooms.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness; monitors conference room bookings and assists staff with reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including fax, printers, postage metering and shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards, as directed by manager.

Skills

Data entry

Customer service

Organization

Self-prioritization

Multitasking

Communication

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Are you seeking an integral role in office operations? As an Administrative Assistant‑Safety, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating Safety regulations. Your efforts will directly contribute to the smooth functioning of our project.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

What You Will Be Doing

• Performs data entry support for Safety departmeny.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards, as directed by manager.

What We Are Looking For

• High School Diploma or GED required.
• 3+ years related administrative experience on a construction project required.
• Experience using MS Office Suite, including Word and Excel required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $30.12/Hr.

Salary Max

USD $36.14/Hr.