Administrative Assistant-Reinvest Birmingham

Enterprise State Community College; Birmingham (AL); On-site; USD 34,000 - 49,000; Part time

Job summary

Lawson State Community College in Birmingham, AL seeks an administrative support specialist to assist the Workforce Training Lead and Workforce Development Program Manager in the Reinvest Birmingham initiative.

This is a non-tenure track, part-time position funded for a finite period, offering Local Salary Schedule (L) with 19 hours per week at $30 per hour. Responsibilities include clerical support, data entry, grant reporting, and coordination with college committees.

Qualifications

• High School Diploma is required.
• Five years of related work experience.
• Proficiency in Microsoft Office applications.
• Excellent oral and written communication skills.
• Excellent organizational skills.
• Ability to establish and maintain effective working relationships.
• Ability to complete general clerical/office tasks.
• Ability to work a flexible schedule that may involve travel with some evening and weekend work.

Responsibilities

• Provide administrative and clerical support to the Reinvest Birmingham workforce initiative.
• Assist with internet job searches, resume preparation, interviewing skills, email accounts and career research.
• Develop bi-weekly attendance forms and maintain student follow-up records.
• Summarize and enter information into data collection systems.
• Disseminate participant and program information to inquiring students pertaining to job searches, interviewing, cover letter, and resume preparation resources.
• Develop and enter requisitions and/or work orders.
• Assist with gathering and compiling data for various grant related required reports.
• Maintain and prepare various forms, data, reports, files and records for Reinvest Birmingham as required by City, State and Federal agencies.
• Serve on various college committees, and participate in professional development activities, meetings, outside training and other activities (travel may be necessary).
• Comply with policies and procedure established by Lawson State Community College, the Alabama Community College System, and Reinvest Birmingham.
• Other duties as assigned by the Dean of Career Technical Education & Workforce Development, Executive Director Strategic Initiatives, Vice President of Instruction, and/or President.

Skills

Communication skills

Microsoft Office

Education

High School Diploma

Associate’s Degree in Office Administration

Job description

This position will assist the Workforce Training Lead position and Workforce Development Program Manager in all aspects of the daily operation of the Reinvest Birmingham workforce initiative.

This position is on a non-tenure track and is ineligible for non-probationary status due to finite funding and duration as provided in Alabama Code 16-24C-4(3)(b).

Salary Schedule: Local Salary Schedule (L) 19 hours per week position at $30 per hour.

1. Provide administrative and clerical support to the Reinvest Birmingham workforce initiative.
2. Assist with internet job searches, resume preparation, interviewing skills, email accounts and career research.
3. Develop bi-weekly attendance forms and maintain student follow-up records.
4. Summarize and enter information into data collection systems.
5. Disseminate participant and program information to inquiring students pertaining to job searches, interviewing, cover letter, and resume preparation resources.
6. Develop and enter requisitions and/or work orders.
7. Assist with gathering and compiling data for various grant related required reports.
8. Maintain and prepare various forms, data, reports, files and records for Reinvest Birmingham as required by City, State and Federal agencies.
9. Serve on various college committees, and participate in professional development activities, meetings, outside training and other activities (travel may be necessary).
10. Comply with policies and procedure established by Lawson State Community College, the Alabama Community College System, and Reinvest Birmingham.
11. Other duties as assigned by the Dean of Career Technical Education &Workforce Development, Executive Director Strategic Initiatives, Vice President of Instruction, and/or President.

• High School Diploma
• Five years of related work experience
• Proficiency in Microsoft Office applications

PREFERRED QUALIFICATIONS

• Associate’s Degree in Office Administration or related field
• Experience working with educational institutions

OTHER QUALIFICATIONS

• Excellent oral and written communication skills
• Excellent organizational skills
• Ability to establish and maintain effective working relationships
• Ability to complete general clerical/office tasks
• Ability to work a flexible schedule that may involve travel with some evening and weekend work required.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.