Administrative Assistant/Receptionist

Avardis-Health; Williamsburg (VA); On-site; USD 21,000 - 32,000; Part time

Benefits offered by this job

Health, dental, and vision insurance

401(k)

Paid time off and holidays

Competitive salary

Job summary

EmergencyMD in Virginia is seeking an Administrative Assistant for part-time hours at Jamestown Health & Rehab. The role supports the supervisor with a range of clerical tasks, inter-department coordination, and customer service to residents and families.

Ideal candidates are organized, detail-oriented, and possess strong communication and interpersonal skills with a compassionate approach. Flexible shifts (morning, afternoon, and evening) are available, and benefits include health insurance, a

Qualifications

• High School Diploma or GED required.
• Preferably two years of college in business or equivalent experience.
• Strong organizational, communication, and interpersonal skills.
• Compassionate, dedicated to delivering high-quality service.

Responsibilities

• Perform clerical and administrative duties to support the supervisor.
• Coordinate work within the department and with other departments.
• Provide courteous interactions while handling inquiries and complaints.
• Read and handle correspondence; respond to routine matters.
• Prepare confidential and routine correspondence, reports, and documents.
• Assist with preliminary work on projects.
• Manage inter-office and U.S. mail, including bulk mailings.
• Organize and maintain administrative records and filing systems.
• Provide customer service to residents and families as needed.
• Review time and attendance for supervisor approval before payroll.
• Enter missed punches for staff and reconcile hours daily.
• Coordinate room setups and refreshments for meetings.
• Contribute ideas to improve systems and processes.

Skills

Organizational skills

Communication skills

Interpersonal skills

Compassionate

Education

High School Diploma or GED

Two years of college in business or equivalent experience

Job description

Looking for qualified Administrative Assistant to join our team!

Location:Jamestown Health & Rehab

Job Type: Part time: hours vary

Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care.

Major Responsibilities

• Perform a variety of clerical and administrative duties to support the assigned supervisor.
• Coordinate work within the department and with other departments, responding to inquiries and requests for information.
• Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions.
• Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.
• Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings.
• Assist with preliminary work on various projects.
• Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings.
• Organize and maintain administrative records and filing systems.
• Provide customer service to residents and families as necessary.
• Review and maintain time and attendance records for supervisor approval before submitting to the payroll department.
• Enter missed punches for staff and agency employees and reconcile hours daily.
• Coordinate room setups and refreshments for meetings and conferences.
• Contribute innovative ideas to improve systems and processes, achieving superior results.

Minimum Qualifications

• High School Diploma or GED equivalent (required).
• Preferably two (2) years of college education with an emphasis in business or equivalent experience.
• Strong organizational, communication, and interpersonal skills.
• Compassionate, dedicated, and committed to delivering high-quality service.

Pay and Benefits

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• 401(k)
• Paid time off and holidays

Why Join Our Team

Get paid in advance with us: We offer access to your earned but unpaid wages.

Shift options: Mornings, Afternoon, and Evening shift options available.

Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.

Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.

Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.

Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.

Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere.

About Us

We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.

We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.

We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.