Administrative Assistant/Receptionist

Westwin Elements; Oklahoma City (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a pioneering company in the critical minerals sector as an Administrative Assistant/Receptionist. This role is vital in ensuring smooth front desk operations and providing essential administrative support across various teams. You'll be the first point of contact for visitors, manage calls, and assist with office supplies and travel arrangements. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. This is an exciting opportunity to contribute to a forward-thinking organization focused on solving America's mineral crisis while enjoying a dynamic work environment.

Qualifications

• Experience in administrative or receptionist role preferred.
• Strong organizational skills and ability to multitask.

Responsibilities

• Greet visitors and manage front desk operations.
• Provide administrative support to multiple teams.

Skills

Organizational Skills

Multitasking

Verbal Communication

Written Communication

Customer Service

Discretion

Education

High School Diploma

Associate Degree (preferred)

Tools

Microsoft Office

Job description

Westwin is America's First Major Nickel Refinery solving America’s critical minerals
crisis -- a crisis of foreign dependency, ESG violations, and forecasted global deficits.

About the role

• Westwin Elements is seeking a highly organized and personable Administrative Assistant/Receptionist to manage front desk operations and provide administrative support across various teams. This role requires a professional who is detail-oriented, proactive, and able to multitask in a fast-paced environment.

What you'll do

• Greet and assist visitors, ensuring a welcoming and professional environment.
• Manage front desk operations, including answering and directing calls, handling inquiries, and maintaining a tidy reception area.
• Receive, sort, and distribute mail and packages.
• Order and manage office supplies to ensure smooth daily operations.
• Provide administrative support to multiple teams, including scheduling meetings and preparing documents.
• Assist with booking travel arrangements for executives and team members.
• Run occasional errands, such as coffee runs, to support office needs.
• Coordinate large meal orders for corporate lunches and small company events.

Qualifications

• Previous experience in an administrative or receptionist role preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Professional and friendly demeanor with a customer-service mindset.
• Ability to handle confidential information with discretion.
• Reliable transportation for occasional errands.