Administrative Assistant/Receptionist

Advance ABA Care; Dearborn (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Advance ABA Care in Dearborn, MI is seeking a part-time office administrator to support front desk operations at our clinic. You will manage scheduling, communications, and daily office tasks while ensuring a friendly, organized environment for clients and staff.

The role requires strong attention to detail, reliability, and the ability to multi-task under limited supervision. Knowledge of G Suite and a valid driver’s license are a plus; duties include coordinating with therapists and vendors.

Qualifications

• Excellent interpersonal and organizational abilities required.
• Attention to detail with ability to multi-task effectively.
• Reliable transportation and valid driver’s license required.
• Familiarity with G Suite is a plus; willingness to complete TB testing and fingerprinting.

Responsibilities

• Manage front desk and clinic operations under limited supervision.
• Schedule and coordinate meetings, appointments, and client visits.
• Distribute communications and monitor supplies; maintain organized work area.
• Coordinate with therapists and other departments to ensure policy compliance.
• Assist with recruitment and onboarding activities for staff and interns.
• Maintain records on attendance, leave, and internal trainings.

Skills

Great attitude

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Creativity

Valid driver's license

Auto insurance

Reliable car

G Suite knowledge

TB test

FBI & DOJ fingerprinting

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Position Requirements:

• Great attitude & interpersonal skills.
• Exceptional organizational skills
• Strong attention to detail
• Ability to multi-task
• Creativity (e.g., ideas for decorating for holidays, autism awareness month, spirit week, etc.).
• Professional and friendly demeanor
• Valid driver's license and auto insurance
• A reliable car and be willing to drive (as required)
• Knowledge of G Suite a plus
• Ability to provide negative TB test results
• Ability to clear FBI & DOJ fingerprinting

Position Responsibilities under limited Supervision:

• Strong attention to detail
• Manage the front desk area and clinic
• Sort and distribute communications in a timely manner
• Schedule and plan meetings and appointments
• Mange Client and Staff schedules
• Monitor level of supplies and handle shortages
• Setting up office supplies/lunch/snack orders
• Maintaining office cleanliness and organization
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Manages the recruitment process for exempt and nonexempt employees and interns using the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.
• Maintain trusting relationships with suppliers, customers and colleagues

• Distributing and setting up office equipment for staff and clinic
• Creating work material including but not limited to: program material, program stimuli, templates, forms, etc.
• Assist with office opening and closing procedures
• Ensure therapist are maintaining organized work environment.
• Participates in administrative staff meeting and attends other meetings and seminars
• Maintains employee-training records
• Regulatory compliance and reporting
• Maintains records on sick leave, vacation and other absences
• Other administrative duties as assigned

Job Type: Part-time 20 - 25 hours a week

Locations: 2 - Allen Park & Dearborn

Full-Time/Part-Time Part-Time

Location Dearborn

About the Organization Advance ABA Care is an accredited company that strives to provide the highest quality of services to children and young adolescents with autism and other developmental disabilities. The emphasis is always client achievement and maximizing the individuals potential in the home, school, and the community to create lasting change throughout their lives. Advance ABA Care is dedicated to abide by the ethical standards outlined by the Behavior Analyst Certification Board.