Administrative Assistant / Receptionist

ProSource Buying Group; Brentwood, Northern (TN, KY); Hybrid; USD 19,000 - 30,000; Part time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

401(k)

Dental insurance

Job summary

Symspire in Brentwood, TN seeks a detail-oriented Administrative Assistant / Receptionist to join our team on a part-time basis. This role manages front-office tasks, phone screening, data entry, and clerical work in a fast-paced office environment.

Ideal candidates have strong communication skills, proficiency in Word/Excel/Outlook, and the ability to multitask while maintaining accuracy. Prior receptionist experience is a plus but not required.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook is required.
• Strong typing and data-entry accuracy are essential for daily tasks.
• Prior receptionist or administrative experience is preferred but not required.

Responsibilities

• Greet visitors and clients in a friendly, professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage mail and packages, and coordinate deliveries.
• Schedule appointments and maintain calendars.
• Enter and update data in company databases and spreadsheets.
• Create and edit documents using Word and build reports in Excel.
• Handle email correspondence and calendar scheduling through Outlook.
• Maintain organized filing systems (physical and digital).
• Perform general clerical duties as assigned (copying, scanning, filing, supplies).

Skills

Typing

Communication

Multitasking

Data entry

Office administration

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k)
• Dental insurance

Administrative Assistant / Receptionist

Company:

Symspire

Job Type:

Part-Time

Location:

Brentwood, TN

Schedule:

Monday-Friday, 7:00 AM-4:00 PM

Pay:

Based on experience

About the Role

Symspire is looking for a detail-oriented and organized Administrative Assistant / Receptionist to join our team in Brentwood, TN. This role is a great fit for someone who enjoys front-office work, has strong administrative skills, and is comfortable juggling phone, visitor, and data management responsibilities in a fast-paced office environment.

Responsibilities

• Greet visitors and clients in a friendly, professional manner
• Answer, screen, and direct incoming phone calls
• Manage incoming/outgoing mail and packages
• Schedule appointments and maintain calendars
• Accurately enter, update, and maintain data in company databases and spreadsheets
• Create and edit documents, letters, and reports using Microsoft Word
• Build and maintain spreadsheets, track data, and generate basic reports in Excel
• Manage email correspondence and calendar scheduling through Outlook
• Maintain organized filing systems (physical and digital)
• Perform general clerical duties as assigned (copying, scanning, filing, ordering supplies)

Requirements

• Proficiency in Microsoft Word, Excel, and Outlook (required)
• Strong general computer and typing skills
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy in data entry
• Ability to multitask and prioritize in a busy office setting
• Professional phone etiquette and customer service orientation
• High school diploma or equivalent (required)
• Prior receptionist or administrative experience preferred, but not required

Preferred Qualities

• Punctual and reliable
• Self-motivated with strong organizational skills
• Comfortable learning new software/systems as needed