Administrative Assistant / Receptionist

Adelante Development Center, Inc.; Albuquerque, Northern (NM, KY); Hybrid; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) Retirement Plans with Company-M

Paid Time Off (PTO)

NM Sick Leave

Holiday Pay

Employee referral program

Wellness programs

Scholarships

Employee loans

Store discounts

Job summary

Adelante Development Center, Inc. in Albuquerque, NM, seeks a full-time receptionist/administrative assistant to create a welcoming front desk, answer a multi-line phone system, and provide essential office support.

You will handle data entry, filing, and document preparation while maintaining a tidy workspace and confidential information security. Responsibilities include mail handling, reporting support, and collaboration across departments.

Qualifications

• High school diploma or GED required.
• Two (2) years general clerical experience required.
• Experience answering multiple phone lines is also required.

Responsibilities

• Greet visitors and direct them to the appropriate person or department.
• Answer a multi-line phone system, route calls, take messages, and provide information.
• Provide administrative support including preparing documents, data entry, and filing.
• Open the office daily, monitor supplies, coordinate maintenance, and maintain a tidy workspace.
• Handle mail and communications, process incoming/outgoing mail and distribute correspondence.
• Assist with reports, organize documentation, and ensure accurate data entry and file maintenance.
• Collaborate across departments and provide reliable support to staff.
• Protect confidential information per agency policies and confidentiality requirements.
• Serve as backup receptionist to ensure front desk coverage.
• Perform other duties as assigned.

Skills

Clerical experience

Phone system management

Data entry

Basic computer skills

Bilingual (English-Spanish) preferred

Education

High school diploma or GED

Tools

Word processing

Spreadsheet software

Job description

Description

What You'll Do:

• Create a welcoming first impression by greeting visitors, answering questions, and directing them to the appropriate person or department.
• Manage incoming calls by answering a multi-line phone system, routing calls, taking messages, and providing helpful information.
• Provide administrative support including preparing documents, entering data, maintaining files, and completing general office tasks.
• Keep office operations organized by opening the office daily, monitoring supplies and equipment, coordinating maintenance, and maintaining a tidy workspace.
• Handle mail and communications by processing incoming and outgoing mail and distributing correspondence throughout the office.
• Support reporting and recordkeeping by assisting with reports, organizing documentation & Invoice filing, and ensuring accurate data entry and file maintenance.
• Collaborate across departments by providing administrative assistance and serving as a reliable support resource for staff.
• Protect confidential information by handling sensitive materials in accordance with agency policies and confidentiality requirements.
• Serve as a backup receptionist when needed to ensure consistent front desk coverage and service.
• Perform other duties as assigned.

Schedule & Pay:

Job Type: Full-time | Monday thru Friday 7:30am - 4:00pm.

Pay from: $17.00 per hour.

Benefits include:

• Medical
• Dental
• Vision
• 403(b) Retirement Plans with Company Match
• Paid Time Off (PTO)
• NM Sick Leave
• Holiday Pay
• employee referral & wellness programs
• scholarships
• employee loans
• store discounts
• and more!

Requirements

• High school diploma or GED required.
• Two (2) years general clerical experience required.
• Experience answering multiple phone lines is also required.

Preferred:

• Bi-lingual (English-Spanish) preferred.
• Basic computer skills (i.e. word processing, spreadsheet software).
• Typing/keyboard, filing, entering data accurately.

Other Requirements:

Must pass background check and pre-employment drug screening. Must possess a valid NM driver’s license, and proof of auto liability insurance. Must have own reliable transportation and agency insurable driving record. Must be able to sit, perform keyboarding functions continually. Must be able to stand, walk, bend, stoop, and reach above shoulder(s) frequently. Must be able to squat, kneel, push/pull and lift 10 lbs. frequently. Adelante is a drug free workplace. Adelante is an Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.