Administrative Assistant/Receptionist

Trinitypension; Akron (OH); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Paid Time Off (PTO)

Flexible, team-oriented environment

Job summary

Trinity Pension Consultants in Akron, OH is seeking a part-time Administrative Assistant to be the friendly face at our front desk and keep daily office operations organized. This role involves greeting visitors, handling calls and mail, and supporting marketing with materials and data entry.

We look for a candidate with strong communication, detail orientation, and the ability to manage multiple priorities in a small, growing team. Live in Northeast Ohio or relocate as needed.

Qualifications

• Must reside in Northeast Ohio or be willing to relocate.
• High school diploma required; associate degree preferred.
• At least 1 year of clerical experience preferred.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication with attention to detail.
• Self-starter who works well independently and serves clients professionally.

Responsibilities

• Greet visitors, answer and direct calls, and sort mail and packages.
• Manage office supplies, equipment, and meeting room scheduling.
• Assist Sales & Marketing with data entry and file organization.
• Prepare, inventory, and ship marketing materials to regions.
• Coordinate gifts and catering for events and meetings.
• Assist with presentations and administrative forms; support cross-department projects.

Skills

Strong communication

Attention to detail

Time management

Independent worker

Education

High school diploma

Associate degree

Tools

MS Office

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Job Information

City Akron

State/Province Ohio

44321

Job Description

Are you the person who can keep an office running like clockwork — greeting everyone with a smile, keeping the details straight, and making sure nothing falls through the cracks? At Trinity Pension Consultants, our Administrative Assistant is the friendly face and organized hand behind our front desk and assists with our day-to-day office operations. If you love variety, take pride in getting the small things right, and want to be part of a close-knit, growing team, we want to meet you.

Who We Are

Trinity Pension Consultants, Inc. is a leading regional, independent, non-producing Third-Party Administration firm based in Akron, Ohio. We partner with retirement plan sponsors and their financial professionals to deliver top-tier administration and compliance solutions for employer-sponsored retirement plans — and we're growing.

This is a part-time position, approximately 20 hours per week, based in our Akron, Ohio office.

What You'll Do

• Be the welcoming first point of contact — answering and directing calls, greeting visitors, and keeping mail and packages moving (sorting, scanning, and routing incoming mail and client statements; prepping outgoing mail and shipments).
• Keep the office running smoothly: manage supply and kitchen inventory, troubleshoot office equipment like printers and the postage machine, coordinate meeting room scheduling, and arrange catering for meetings and team events.
• Support our Sales & Marketing team with data entry, organizing electronic and physical files, and preparing, inventorying, and shipping marketing materials to our Regional Vice Presidents.
• Coordinate advisor and client gifts, order lunches for marketing events, and pitch in on other marketing initiatives.
• Prepare PowerPoint presentations, complete administrative forms and paperwork, and add seasonal touches that keep our space welcoming.
• Jump in on cross-departmental projects and process improvements — we're a team, and we roll up our sleeves together.

Must-Haves

• Live in (or be ready to relocate to) Northeast Ohio.
• High school diploma or equivalent required; Associate degree preferred.
• One year of clerical experience preferred.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills, with sharp attention to detail and the ability to juggle multiple priorities.
• A self-starter with good problem-solving skills who works well independently and takes pride in high-level client service.

Why You'll Want to Stay

• Real work on real problems — we do things the right way and keep improving.
• A true-partner mindset, with our clients and with each other.
• A culture that promotes from within — when we say upward mobility, we mean it.
• A team that genuinely wants to hear your ideas, not just your output.

What We Offer

• Competitive hourly pay based on experience
• Paid Time Off (PTO), plus the option to purchase more!
• A flexible, friendly, team-oriented environment