Administrative Assistant - Real Estate Office Ops

Fairgrove Property Management; Hawthorne (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Fairgrove Property Management is seeking an Administrative Assistant to provide essential administrative and organizational support to the office and internal team in Southern California. You will manage daily tasks, coordinate schedules, maintain records, handle communications, and assist with various office operations.

The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced professional environment, with a focus on accuracy and confidentiality.

Qualifications

• 1+ years of experience in administrative, office, receptionist, or customer service role.
• High school diploma or equivalent.
• Customer service experience.
• Proficient in Microsoft Office 365 and standard office equipment.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Reliable, dependable, and able to meet deadlines.

Responsibilities

• Provide general administrative support for daily office operations.
• Answer, screen, and route incoming phone calls and emails to the appropriate individual or department.
• Prepare, organize, and maintain office records, files, documents, and correspondence.
• Assist with scheduling meetings, appointments, and other company activities.
• Communicate professionally with clients, customers, vendors, and internal staff as needed.
• Assist with preparing forms, letters, reports, invoices, and other routine office documents.
• Enter, update, and maintain accurate information in company records and systems.
• Monitor administrative requests and follow up to ensure tasks are completed in a timely manner.

Skills

1+ years administrative experience

Customer service

Excellent communication

Strong organizational skills

Multitasking and prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Fairgrove Property Management is seeking an Administrative Assistant to provide essential administrative and organizational support to the office and internal team in Southern California. You will manage daily tasks, coordinate schedules, maintain records, handle communications, and assist with various office operations.

The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced professional environment, with a focus on accuracy and confidentiality.