Accounts Payable Associate

Fairgrove Property Management; Hawthorne (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Fairgrove Property Management is seeking an Accounts Payable Associate to handle AP transactions and real estate accounting tasks in a fast-paced Southern California environment.

You will manage vendor relations, prepare deposits, posts to ledgers, and ensure accurate coding of bills, while supporting the accounting team with reporting and ad-hoc projects. Strong communication and organizational skills are essential.

Qualifications

• Three to five years of experience in an accounting role; preferably handling AP transactions for real estate property management.
• Associate or bachelor's degree preferred
• Aptitude for numbers
• Competency in Microsoft Suite (including Word, Excel, PowerPoint, etc.)
• Personable, enthusiastic, and engaging personality
• Excellent communication skills both verbal and written
• Organized and able to manage multiple priorities
• Honest, trustworthy & accountable

Responsibilities

• Provide real estate accounting and clerical support
• Prepare bank deposits, general ledger postings and statements
• Manage accounts payable transactions using accounting software
• Create and update vendors and maintain communication
• Research, track and restore accounting or documentation discrepancies
• Work with vendors and internal departments to ensure seamless onboarding of new vendors; gather contracts and resolve any payment issues
• Review expense reports and ensure all documentation is included
• Ensure all bills are coded accurately and approved for payment in a timely manner
• Review daily payment requests for accuracy and confirm no duplicates are processed
• Run reports and conduct analysis as needed
• Support Accounting team with ad‑hoc reporting or special projects
• Provides professional and consistent customer service for both internal and external customers
• Perform other duties as assigned.

Skills

Accounting experience

AP transactions

Microsoft Office

Communication skills

Organizational skills

Integrity / honesty

People skills

Education

Associate or bachelor's degree

Tools

Microsoft Office

Job description

About Fairgrove Property Management:
Fairgrove Property Management provides industry‑leading residential property management services to real estate investors and residents throughout Southern California. Founded in 1976, the Irvine, CA‑based company makes owning investment properties profitable and effortless. Four decades of experience in the residential real estate sector empowers Fairgrove to deliver a combination of exceptional operational expertise and innovative technology to both owners and residents. The company’s management approach enables stress‑free, passive investing for owners, and provides residents with quality housing where service is the highest priority. Fairgrove Property Management operates in four major Southern California markets and is rapidly expanding across the West.

Job Description
Job Description
Description
About Fairgrove Property Management:
Fairgrove Property Management provides industry‑leading residential property management services to real estate investors and residents throughout Southern California. Founded in 1976, the Irvine, CA‑based company makes owning investment properties profitable and effortless. Four decades of experience in the residential real estate sector empowers Fairgrove to deliver a combination of exceptional operational expertise and innovative technology to both owners and residents. The company’s management approach enables stress‑free, passive investing for owners, and provides residents with quality housing where service is the highest priority. Fairgrove Property Management operates in four major Southern California markets and is rapidly expanding across the West.
Job Summary
The Accounts Payable Associate will be responsible for ensuring the proper and accurate entry and coding of accounting related transactions, invoices, expense reports and the timely submission of payments for owner and vendor transactions.
Requirements
Key Responsibilities

• Provide real estate accounting and clerical support
• Prepare bank deposits, general ledger postings and statements
• Manage accounts payable transactions using accounting software
• Create and update vendors and maintain communication
• Research, track and restore accounting or documentation discrepancies
• Work with vendors and internal departments to ensure seamless onboarding of new vendors; gather contracts and resolve any payment issues
• Review expense reports and ensure all documentation is included
• Ensure all bills are coded accurately and approved for payment in a timely manner
• Review daily payment requests for accuracy and confirm no duplicates are processed
• Run reports and conduct analysis as needed
• Support Accounting team with ad‑hoc reporting or special projects
• Provides professional and consistent customer service for both internal and external customers
• Perform other duties as assigned.

Qualifications

• Three to five years of experience in an accounting role; preferably handling AP transactions for real estate property management
• Associate or bachelor's degree preferred
• Aptitude for numbers
• Competency in Microsoft Suite (including Word, Excel, PowerPoint, etc.)
• Personable, enthusiastic, and engaging personality
• Excellent communication skills both verbal and written
• Organized and able to manage multiple priorities
• Honest, trustworthy & accountable