Administrative Assistant - Quincy, MA

Institute of Real Estate Management (IREM); Quincy (MA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Family-friendly workplace

Flexible work schedule

Employee Referral Program with bonuses

Volunteer and fundraising opportunities

Job summary

Maloney Properties LLC is seeking a full-time Administrative Assistant for the Fenno House in Quincy, MA, a senior housing community. The role involves various administrative tasks, such as answering phones, processing applications, and supporting management staff.

Ideal candidates have previous administrative experience, excellent customer service skills, and proficiency in MS Office. Bilingual skills in Mandarin/English or Cantonese/English are mandatory. Salary ranges from $55,000 to $60,000 depending on experience.

Qualifications

• Previous administrative experience is required.
• Must have a valid driver’s license and access to a vehicle.

Responsibilities

• Answer phones and greet visitors.
• Enter work orders and process applications.
• Assist with recertifications and rent collections.

Skills

Excellent customer service

Strong attention to detail

Strong MS Office skills

Yardi experience

Bilingual in Mandarin/English or Cantonese/English

Job description

About Us

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 11,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, the company has a high employee retention rate with an average employee tenure of more than 10 years.

Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities

The Fenno House located in Quincy, MA is looking for a full-time Administrative Assistant. The property consists of 151 units of senior housing for independent and assisted living residents. The community was recently rehabilitated with unit and building upgrades. The work hours are 9:00am-5:00pm, Monday to Friday. Responsibilities include but are not limited to answering phones, greeting visitors, entering work orders, processing applications, assisting with recertifications, rent collections, waitlist updates, preparing correspondence, processing bills, and providing support to the management staff.

Your Qualifications

Previous administrative experience is required. Excellent customer service, strong attention to detail and strong MS Office skills are required. Yardi experience is a plus. Must have a valid driver’s license and access to a vehicle. Bilingual in Mandarin/English and/or Cantonese/English is required.

Benefits

Maloney Properties offers a family‑friendly workplace and healthy work‑life balance.

• Training programs and opportunities that lead to employee advancement and promotions.
• A flexible work schedule and the ability in many cases to work remotely.
• A generous Employee Referral Program with a bonus of up to $1,000 per hire.
• Volunteer and fundraising opportunities for annual causes such as the AIDS Walk and Stand Against Racism.

Salary

Salary range: $55,000 to $60,000 depending on experience.