Administrative Assistant (Quality)

Accurus Aerospace; Wichita (KS); Vor Ort; USD 22.000 - 30.000; Vollzeit

Zusammenfassung

Accurus Aerospace Corporation seeks an Administrative Assistant to support the Quality Department with clerical and organizational tasks. The role requires ITAR compliance and U.S. Person status.

The successful candidate will efficiently scan work orders and QA documents, maintain tracking spreadsheets, and may use ERP/Accounting software. On-site work in Wichita, KS is expected. Candidates should have a high school diploma or GED and at least one year of clerical/administrative experience.

Qualifikationen

• High school diploma or GED required.
• Minimum 1 year clerical/administrative support or office management preferred.

Aufgaben

• Scan completed work orders and quality assurance documents.
• Save scanned documents electronically in correct format and location.
• Maintain tracking spreadsheets and metrics for management reporting; may use ERP/Accounting software.
• Perform other duties as assigned.
• On-site attendance is required.

Kenntnisse

Analytical thinking

Communication

Confidentiality

Self-management

Multi-tasking

English proficiency

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Jobbeschreibung

The administrative assistant is responsible for supporting the quality department with clerical and organizational tasks.

This role is identified as requiring ITAR (International Traffic in Arms Regulations) compliance; therefore, qualified candidates must meet the definition of a U.S. Person (per EAR Part 772 and ITAR 120.15):

• An individual who is granted U.S. citizenship, or
• An individual who is granted U.S. permanent residence (i.e., a "Green Card" holder), or
• An individual who is granted status as a "protected person"

Essential Functions

To accomplish this job, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions:

• Efficiently scan completed work orders and quality assurance documents.
• Ensure scanned documents are saved electronically using correct format and in the correct location.
• Maintains a variety of tracking spreadsheets and metrics for management reporting; may utilize ERP/Accounting software to record and store information
• Performs other duties as assigned
• Regular attendance on-site at the work location is required

Required Education and Experience

• A high school diploma or GED equivalent is required;
• At least one (1) year of clerical/administrative support or office management is preferred.

Other Required Skills and Abilities

• Demonstrated analytical, problem-solving, and critical thinking abilities to handle unexpected challenges and make decisions appropriately
• Communication skills to effectively and professionally exchange and present information (English)
• Commitment to maintaining confidentiality, securing company records, and demonstrating discretion and integrity in communications and actions
• Self-management skills including initiative, efficiency, sense of urgency, ability to adapt and respond to unexpected circumstances, and ability to juggle multiple projects, competing priorities, and meet concurrent deadlines
• Friendly and professional verbal and written communication skills (English)
• Proficiency in Microsoft Office applications including Outlook, Teams, SharePoint, and advanced intermediate skills using Excel, PowerPoint, Word

Physical Demands and Work Environment

To perform the essential functions of the role, employees must be able to perform the following activities with or without reasonable accommodations:

• Sit for prolonged periods at a desk and working on a computer
• Regularly stand and walk
• Occasionally climb steps or stairs
• Constantly communicate verbally and in writing (English) using a phone, texts or other messaging, and email
• Use hands and fingers to operate computer keyboards, mouse, or other peripherals