Administrative assistant-Purchase order

Dagen; Midland (TX); Hybrid; USD 40,000 - 50,000; Part time

Benefits offered by this job

Insurance

PTO

401-K

Job summary

An oil and gas corporation in Midland, Texas is seeking an entry-level contract Administrative and Supply Chain professional. The role involves monitoring and closing Purchase Orders, organizing vendor requests, and coordinating supplier onboarding and enablement. Candidates should possess strong communication skills, proficiency in time management, and experience with ERP systems like Ariba and SAP. This hybrid position offers essential industry exposure and development opportunities.

Qualifications

• Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority.
• Excellent proficiency in time management and ability to assess and assign priorities accurately.
• Ability to adapt and provide continued support to customers through change and uncertainty.
• Experience and working knowledge of company ERP system / data repository.
• Ability to learn new systems / processes / applications timeously.
• Ability to display judgement and make decisions independently.
• Strong understanding and application of company policies and procedures.

Responsibilities

• Monitor and close Purchase Orders with accuracy and detail.
• Organize vendor master tickets and supplier requests.
• Coordinate supplier registration and enablement processes.
• Coordinate new supplier registration & onboarding, verification, pre-qualification, and system setup.
• Interface with supplier community and liaise with Security, Legal and other teams as needed.

Skills

Strong communication skills

Proficiency in time management

Ability to adapt to change

Experience with ERP systems

Ability to learn new systems quickly

Strong judgement and decision-making

Understanding company policies

Tools

Ariba

SAP

Job description

Overview

Hybrid, oil and gas corporation. Dagen offers Insurance, PTO and 401-K. Must pass hair follicle drug test. Midland!

Responsibilities

• PO Closure – currently we have a significant amount of Purchase Orders (PO) that will need to be closed. CA will need to monitor, organize and prioritize reports which will need to be ran/created and sent to our stakeholders confirming we can close the PO. CA will need to work errors given when closing POs. Contract Admin will need to be detailed oriented, be able to think outside the box, and have strong communication skills.
• Monitor, organize and prioritize vendor master tickets and new supplier request in the Vendor Master Team Site, Ariba and SAP.
• Coordinate existing supplier enablement (Ariba) set-up in liaison with AP Vendor Admin and Supplier Enablement Team.
• Coordinate new supplier registration & onboarding, which includes the following:
• Engage suppliers to verify supplier information records (Supplier Registration Form) and notify supplier of onboarding status,
• Facilitate supplier pre-qualification (Security & Legal),
• Liaise with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal for setting supplier up in the system for purchasing and payment transactions.
• Interface with supplier community

Required Skills and Experience

• Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority
• Excellent proficiency in time management and ability to assess and assign priorities accurately
• Ability to adapt and provide continued support to customers through change and uncertainty
• Experience and working knowledge of company ERP system / data repository
• Ability to learn new systems / processes / applications timeously
• Ability to display judgement and make decisions independently
• Strong understanding and application of company policies and procedures

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative and Supply Chain
• Industries
• Oil and Gas