Administrative Assistant — Public Safety & Corrections (MT)

State of Montana; Helena (MT); On-site; USD 38,000 - 48,000; Full time

Job summary

The State of Montana, Department of Corrections, Helena, seeks an Administrative Assistant to support the Probation & Parole Bureau. The role handles calls, prepares letters and reports, maintains data logs, coordinates meetings, and arranges travel for staff.

The position requires careful communication and the ability to work with offenders and the public. Qualified candidates will have a high school diploma or equivalent and 1–2 years of related experience.

Qualifications

• Requires a high school diploma or equivalent and 1–2 years of related work experience.
• Other combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

• Managing phone calls for the assigned office; refer complaints to appropriate staff.
• Create and/or prepare letters, memos, forms, meeting schedules, reports, etc.
• Maintain data logs in established software and produce statistical information upon request.
• Coordinate and schedule meetings; arrange travel for staff as requested.
• Daily initial contact with offenders, visitors, and others who may be hostile or under the influence.

Skills

Communication

Multitasking

Data entry

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The State of Montana, Department of Corrections, Helena, seeks an Administrative Assistant to support the Probation & Parole Bureau. The role handles calls, prepares letters and reports, maintains data logs, coordinates meetings, and arranges travel for staff.

The position requires careful communication and the ability to work with offenders and the public. Qualified candidates will have a high school diploma or equivalent and 1–2 years of related experience.